Personal Assistant

4 days ago

Greater Sudbury, Canada The Jordan Group Property Management and Sales Full time

**Responsibilities**:

- **Schedule Management**:

- Coordinate and manage the realtor's and property manager's calendars, including scheduling appointments, meetings, property viewings, and other commitments.
- Ensure efficient time management and prioritize tasks based on urgency and importance.
- **Client Onboarding**:

- Facilitate the onboarding process for new clients, gathering necessary information, and completing required paperwork.
- Provide assistance and support to clients during the initial stages of engagement, answering queries and addressing concerns.
- **Paperwork Preparation**:

- Assist with the preparation and organization of paperwork related to real estate transactions, rental agreements, lease contracts, and property management documentation.
- Ensure accuracy and completeness of paperwork, adhering to regulatory requirements and company standards.
- **Administrative Support**:

- Perform various administrative tasks, such as data entry, filing, and record-keeping, to maintain organized and efficient workflows.
- Prepare reports, presentations, and documents as needed by the realtor and property manager.

**Requirements**:

- Proven experience as a personal assistant, administrative assistant, or similar role, preferably in the real estate or property management industry.
- Excellent organizational and time-management skills, with the ability to multitask and prioritize tasks effectively.
- Strong communication skills, both written and verbal, with a professional and courteous demeanor.
- Attention to detail and high level of accuracy in completing tasks and handling paperwork.
- Ability to maintain confidentiality and handle sensitive information with discretion.
- Familiarity with real estate terminology, processes, and documentation is desirable.
- Bachelor's degree or relevant certification is a plus.

**Benefits**:

- Competitive salary commensurate with experience.
- Opportunity to work closely with an experienced realtor and property manager, gaining valuable insights and industry knowledge.
- Potential for growth and advancement within the organization.
- Flexible work schedule and supportive work environment.

**Salary**: $17.00-$24.00 per hour

Expected hours: 30 per week

**Benefits**:

- Company events
- Flexible schedule
- On-site parking
- Work from home

Flexible Language Requirement:

- French not required

Schedule:

- Monday to Friday
- Weekends as needed

Ability to commute/relocate:

- Greater Sudbury, ON: reliably commute or plan to relocate before starting work (required)

**Education**:

- Secondary School (preferred)

Work Location: In person

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