Executive Assistant/corporate Secretary
2 weeks ago
**Endeavor Trust Corporation** is a fast-growing provincially regulated financial institution located in downtown
**Vancouver**. We play a key role in the Canadian securities market through participation in the company's initial public offerings, financings, mergers and acquisitions, and other corporate actions. We are looking for a Corporate Secretary/Executive Assistant to join our team.
**Responsibilities**:
- Preparing reports, memos, letters, and other documents as they arise.
- Answering phones and routing calls to the correct person or taking messages.
- Filing and retrieving corporate records, documents, and reports.
- Researching and conducting data to prepare documents for review and presentation by boards of directors, committees, and executives.
- Helping prepare for meetings.
- Accurately recording minutes from meetings.
- Greeting visitors and deciding if they should be able to meet with executives.
- Using various software, including word processing, spreadsheets, databases, and presentation software.
- Reading and analyzing incoming memos, and submissions, and distributing them as needed.
- Making travel arrangements for executives.
- Provide general administrative support.
**Requirements**:
- Experience working as an Executive Assistant
- Experience in a legal environment is an asset.
- In-depth understanding of the entire MS Office suite.
- High school diploma.
- Ability to organize a daily workload by priorities.
- Must be able to meet deadlines in a fast-paced quickly changing environment.
- A proactive approach to problem-solving with strong decision-making skills.
- Professional level verbal and written communications skills.
The position is NOT an entry-level position and direct experience is required.
Please send your resume and cover letter.
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