Purchasing Analyst

3 weeks ago

Toronto, Canada City of Toronto Full time

**Job ID**: 35244

**Job Category**:Finance, Accounting & Purchasing

**Division & Section**:Policy, Planning, Finance & Admin, PPF&A Financial Management

**Work Location**:METRO HALL, Metro Hall, 55 John Street

**Job Type & Duration**:Full-time, Permanent Vacancy

**Hourly Rate and Wage Grade**:$38.37 - $42.03, TF0296, Wage Grade 11

**Shift Information**: Monday to Friday, 35 hours per week

**Affiliation**: L79 Full-time

**Number of Positions Open**: 1

**Posting Period**: 21-February-2023 to 7-March-2023

Reporting to the Reporting to Manager of Financial Services and Business Operations, Policy, Planning, Finance and Administration, the Purchasing Analyst provides purchasing support to client divisions in Infrastructure and Development Services

**Major Responsibilities**:

- Provides research and analytical support, advice and training for assigned divisions in Infrastructure and Development Services relating to purchasing procedures and automated systems (SAP).
- Monitors divisional compliance with City, Provincial and Federal purchasing regulations and requirements, e.g. Health and Safety, Fair Wage, Municipal Codes 195 and 71, etc. and assist in this interpretation.
- Provides purchasing support in preparing, issuing, receiving, evaluating and awarding of Divisional Purchase Orders (DPOs), and RFQ / RFP / Tenders
- Lead contact for the client division(s) with the City of Toronto Purchasing Division (PMMD).
- Monitors existing blanket contracts and co-ordinates commodity and services estimates across the assigned division(s)
- Provides support in the development and implementation of purchasing practices for the client division(s).
- Assists in the development and maintenance of a technical specifications library.
- Reviews and makes recommendations on divisional stores.
- Prepares and writes reports and/or purchasing documents for Division staff, Committee and Council concerning purchasing related issues (e.g. over-expenditures, requests for sole sourcing, extensions, contract awards, etc.).
- Attends committees/meetings dealing with procurement matters.
- Reviews updated statistical techniques of trend analysis including the consumer and industrial price indexes for market information and specific commodity information as it relates to economic purchasing of goods and services.
- Recommends possible time frames, annual estimates, product specifications for term quotations and blanket contracts scheduling to determine the best time to buy specific commodities.
- Provides support to determine the best time to buy specific commodities.
- Maintains a running evaluation of the divisional purchasing activities (e.g. divisional purchase orders, blanket contracts, purchase orders etc.).
- Researches information on price changes of specific commodities for estimating of future inflation costs and feasibility of extending contracts where options exist.
- Researches and conducts benchmarking studies, and surveys regarding policies, procedures and practices used by other Purchasing functions throughout North America, i.e. By-laws, policies, procedures, practices, etc.
- Researches and prepares reports on corporate issues.
- Updates and monitors information in databases used for divisional statistics on purchasing activity and policies and procedures.
- Extracts information from the Financial Information System (SAP) to compile information relating to purchasing activity, history, benchmarking and information as it relates to economic purchasing of goods and services required by client divisions.

**Key Qualifications**
- Post-Secondary Education in a related field and/or a purchasing designation or an equivalent combination of education and experience.
- Considerable experience in practical buying in a municipal or private sector environment.
- Considerable experience in performing purchasing and materials management functions and analysis related to the areas listed above.
- Considerable experience using Microsoft Office Suite (e.g. Word, Excel, Outlook and PowerPoint) to develop and maintain reports, spreadsheets and database information.
- Considerable experience with the Financial System - SAP logistics module or an equivalent financial information system involving purchasing.

**You must also have**:

- Ability to organize and prioritize multiple projects and to work effectively in a fast paced, consistently changing environment.
- Ability to work independently with minimum supervision to plan and execute tasks or assignments and work under strict time constraints to meet deadlines.
- Highly developed interpersonal skills and demonstrated ability to interact effectively with all levels of staff in the organization, outside service agencies and the public in a professional manner.
- Excellent problem solving skills to analyze requirements, develop or recommend solutions to implement and/or enhance projects or statistical bases.
- Excellent written and oral communication skills

**NOTE TO INTERNAL FULL-

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