Administrative Assistant

Work Term: Permanent
- Work Language: English
- Hours: 75 hours bi-weekly
- Education: Secondary (high) school graduation certificate
- Experience: 1 to less than 7 months
**Work site environment**:

- First nations settlements
**Work setting**:

- Relocation costs not covered by employer
- Government administration
**Tasks**:

- Arrange and co-ordinate seminars, conferences, etc.
- Schedule and confirm appointments
- Answer telephone and relay telephone calls and messages
- Answer electronic enquiries
- Respond to employee questions and complaints
- Order office supplies and maintain inventory
- Greet people and direct them to contacts or service areas
- Open and distribute regular and electronic incoming mail and other material and co-ordinate the flow of information
- Type and proofread correspondence, forms and other documents
- Perform data entry
- Provide customer service
**Computer and technology knowledge**:

- MS Excel
- MS Outlook
- MS PowerPoint
- MS Windows
- MS Word
- Electronic scheduler
- Information technology
- MS Office
- Adobe Acrobat Reader
- Electronic mail
**Technical terminology**:

- Business
**Security and safety**:

- Criminal record check
- Drug test
**Transportation/travel information**:

- Own transportation
- Valid driver's licence
- Public transportation is not available
**Work conditions and physical capabilities**:

- Ability to work independently
- Work under pressure
- Attention to detail
- Repetitive tasks
**Personal suitability**:

- Excellent oral communication
- Excellent written communication
- Flexibility
- Judgement
- Organized
- Team player
- Accurate
- Client focus
- Reliability
- Time management
- Accountability
- Dependability
- Quick learner
**Screening questions**:

- Are you available for the advertised start date?
- Are you currently legally able to work in Canada?
- Do you currently reside in proximity to the advertised location?
- Do you have previous experience in this field of employment?
- Do you have the above-indicated required certifications?
**Health benefits**:

- Dental plan
- Disability benefits
- Health care plan
**Financial benefits**:

- Group insurance benefits
- Pension plan
**Other benefits**:

- Free parking available
- Learning/training paid by employer
- Other benefits
- Paid time off (volunteering or personal days)
- Team building opportunities
- Parking available