Training Administrator

2 months ago

Bowmanville, Canada Black & McDonald Limited Full time

**ABOUT THIS CAREER OPPORTUNITY**

Black & McDonald's Power Generation team is growing If you are committed and collaborative professional looking to contribute to a hard-working, innovative team, this opportunity is for you.

The Training Administrator is located in Bowmanville and will report directly to the Learning & Development Lead. The Training Administrator provides the Power Generation Region with accurate and efficient administration of training through; adherence to policies, quality assurance and regulatory requirements.

**DUTIES & RESPONSIBILITIES**
- Monitor department shared mailboxes and triage requests/reports
- Maintain PGR Onboarding, PGR Training, and Training Room Outlook Calendars
- Assist with Onboarding duties including, but not limited to, preparing, collecting and processing paperwork,

monitoring personnel in the classroom, maintaining new hire spreadsheets, reviewing qualifications, preparing forms (report to site, terminations, etc), setting up eLearning profiles, assisting with and monitoring progress of Computer Based Training (CBTs)
- Prepare classroom and course materials for training courses, maintain training rosters, schedule and closeout courses in Learning Management System as directed
- Work with Training Coordinators and Learning & Development Coordinators on other duties as assigned
- Schedule department meetings and record Meeting Minutes, Distribute minutes as required
- Understand and comply with project retention policies and standards
- Project level attendance (site accounting) and project payroll
- Other Project Level Administrative requests as required
- Distribute, retrieve, and archive documents
- Communicate relevant information to internal and external stakeholders when required
- Understand project-specific filing systems, interfaces, and general document control processes and manage the flow of information accordingly
- Adhere to record retention policies and standards, and comply with filing system
- Maintain the project's library of documents (including engineering, architectural, procurement and construction documents)

**COMPETENCY REQUIREMENTS**
- Communicates Effectively
- Teamwork and Collaboration
- Values and Respects Others
- Continuous Learning

**EDUCATION REQUIREMENTS**
- Completion of secondary school is an asset
- Completion of an apprenticeship or trade licence is an asset
- Completion of a University Bachelor's Degree or College Diploma preferable in Business or equivalent

**WORK EXPERIENCE REQUIREMENTS**
- Relevant technical training or experience
- 1 year document retention/administrative experience
- Experience working on projects of high complexity
- Understand project management processes and document control procedures
- Proven knowledge of document filing systems, policies, and standards
- Experience with electronic document control
- Exceptional organizational and communication skills

**SKILLS, ABILITIES, AND OTHER REQUIREMENTS**
- Understand project management processes and document control procedures
- Advanced proficiency in Microsoft Office Suite platform
- Effective communication skills with individuals at all levels of the organization
- Customer service focused mindset
- Able to work efficiently as part of a team as well as independently
- Able to learn new systems and processes
- Advanced computer literacy
- Self-motivated, with a strong desire to succeed
- Keen attention to detail and accuracy in all areas of work
- Enjoy working in a fast paced, multi-deadline, team-oriented environment
- Detail oriented with a genuine career interest in Training, Learning & Development
- Sense of urgency and ownership over assigned tasks
- Ability to multi-task and with strong problem identification/resolution skills
- Ability to interpret and implement company policies and procedures
- Motivated individual with proven initiative
- Operates with integrity, discretion and maintains confidentially at all times

**WORK PERKS & BENEFITS**
- Opportunity to participate in community and wellness initiatives
- Team building events
- Access to a dynamic Employee & Family Assistance Program
- Opportunity for ongoing professional development
- Rewards and recognition

**APPLICATION PROCESS

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