Contract Coordinator

3 weeks ago

Burnaby, Canada Beedie Full time

**Who We Are**

**At Beedie, we foster talent, encourage innovation, and reward success. We’re always looking for like-minded people to join our team and share our passion for doing the best work of our lives. Our approach is simple: we work hard, we have fun, and we make a difference. And, we’ve been recognized as a top employer provincially and nationally. Our people are the heart and soul of our organization. If you are passionate, hardworking, ambitious, and want to be part of a dynamic and growing company that will take your career forward, join us.**

**Position Overview**

This exciting fast paced role supports sale and lease transactions for Beedie’s speculative industrial projects across North America. This individual will play a critical role in coordinating, organizing, documenting, and communicating with internal and external stakeholders for industrial strata and lease transactions. Additionally, this is a critical role to coordinating contract documentation and drafting communication for all transactions. This role will have exposure to and be an important part of all aspects of the transactions, sales and marketing platform as well as development and construction activities at an exciting and dynamic development company.

**Key Responsibilities**:

- Track all strata sales and speculative lease transactions, including waiver, deposits, and any critical dates or terms, and provide updates to construction, accounting, finance, marketing, and service plus departments
- Assist with drafting communication on notice of offers and notice of transactions to various internal departments
- Provide support for the preparation, populating and execution of documents required for completion of all Letters of Intent, Leases, Purchase and Sale Agreements and other legal documentation as required
- Assist with the compilation and review of all materials necessary for outgoing proposals
- Coordinate vendor set up for external parties and assist accounting team with verification and processing of invoices relating to speculative projects
- Maintain integrity of information within the brokers Due Diligence Folder, Purchaser’s Contractor’s Folder and internal folders
- Assist with the creation of due diligence materials in preparation for project launches
- Assist with organizing and following up on consultant deliverables including, lawyers, brokers, surveyor, and property manager
- Oversee the closing process: liaise with internal / external legal departments, assist with the compilation and review of closing documents including the Statement of Adjustments
- Maintaining integrity of information in SharePoint and the CRM for all aspects of transactions (sale or lease)
- Coordinate and attend internal and external meetings, track deliverables and action items

**Desired Skills and Experience**:

- Attention to detail
- Must have an understanding of the real estate development process
- Highly organized and methodical thinker
- Excellent verbal and written communication skills
- Loves technology and has excellent computer skills and must be proficient in Word, Excel, PowerPoint and Acrobat Pro
- A self-starter who demonstrates initiative and is comfortable working within a team and independently
- Passionate about customer service and sales and thrives in a fast paced, high pressure environment
- Strategic thinking with strong analytical skills
- Strong work ethic
- Ability to tackle issues and create solutions
- A strong, confident personality

**We value your interest in Beedie. While we can only respond to shortlisted applicants, we will keep your information on file and consider you for future opportunities as they come available.

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