Project Coordinator

3 months ago

Vancouver, Canada EKP Ltd (dba Great Northern Way Scene Shop) Full time

**POSITION IDENTIFICATION**

Project Coordinator at Elia Kirby Productions Ltd (EKP Ltd), _dba_ the Great Northern Way Scene Shop (GNW).

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This position is responsible for project coordination and supporting Project Managers in project and client management.

**ORGANIZATION DESCRIPTION**

Elia Kirby Productions Ltd (EKP Ltd), _dba_ the Great Northern Way Scene Shop (GNW), is a production services and custom fabrication company that builds sets, installations, and displays. GNW works on the unceded ancestral territories of the xʷməθkʷəyəm (Musqueam), Sḵwxwú7mesh (Squamish), and səlilwətaɁɬ / selílwitulh (Tsleil-Waututh) First Nations. With a diverse client-base that includes large institutions (e.g. Vancouver Art Gallery) to small nonprofits (e.g. Pacific Theatre, Theatre Replacement, Green Thumb Theatre) to corporate companies (e.g. TED Talks, Herschel Supply Co., Lululemon), GNW operates year-round to produce an array of scenic projects and installations. Located at the western edge of the False Creek Flats and within the Arts Factory building, GNW is dedicated to supporting Metro Vancouver's cultural community while providing employment to local artisans and craftspeople.

**ORGANIZATIONAL STATUS**

Reports to the CEO (Elia Kirby) and also takes direction from the Project Managers. Works in collaboration with lead positions (eg: Head Carpenter, Head Scenic Painters, Shop Manager). Oversees the quality and efficiency of work by shop personnel such as scenic carpenters, scenic painters, and labourers.

**WORK PERFORMED**

Plans, supervises, and ensures the delivery of contracted client projects within agreed upon budgets and schedules. Duties include but are not limited to:

- Develops a work plan based on project estimate in collaboration with the Project Manager
- Allocates resources and informing the finance department of relevant information related to project expenses
- Assists Project Leads in analyzing designs and/or projects in preparation for construction to fit within approved budgets and schedules; may be required to prepare drawings for the purposes of communications with clients, printing, construction and/or installation of designs and/or projects
- Maintains communications of the construction, budget with Project Managers and between all relevant personnel
- Researches and identifies required materials and fabrication methodologies related to the manufacturing of specified projects in cooperation with the Project Manager and the finance department, as well as other Project Coordinators, as needed
- Oversees crewing of projects in collaboration with Project Managers, Project Leads, and other staff as required
- Liaises with outside contractors and suppliers as required to complete the build and or installation of client designs and/or projects at GNW or outside locations,
- Supervises all production activities in cooperation with Project Leads (Head Carpenters, Head Painter, and Head Fabricator) during the building, installation, and de-installation of approved and contracted designs and projects
- Installs and/or supervises the installation of the completed design and/or project at the off-site location as requested by the Project Manager and client, and as approved by the CEO; supervises other personnel when required
- Prepares final reports and invoices on project, including but not limited to: project personnel, material inventory, and rental equipment used on designs and/or projects
- Monitors and coordinates GNW resources relating to the safety and installation equipment at shop and non-shop locations

**SUPERVISION RECEIVED**

Works under the supervision of David Brown, Director of Production & Senior Project Manager. Often required to work unsupervised in collaboration with clients to complete projects under tight time and budget restrictions.

**EXERCISING JUDGEMENT/IMPACT OF DECISIONS**

Incumbent is responsible, in collaboration with Project Managers, for the smooth and safe production practises at the main and off-site locations. The consequences of errors include: EKP Ltd. and the client projects could run at a serious resource and financial deficit, and the staff and production personnel may be seriously injured in unsafe working conditions, seriously compromising the organization's ability to operate.

**WORKING CONDITIONS**

GNW is currently located at 281 Industrial Ave, Vancouver BC. Off-site work takes place at various locations throughout the Metro Vancouver area.

**QUALIFICATIONS**
- High school graduation with a minimum of 3 years professional experience in the field of theatre, event, and entertainment production
- Knowledge of production and employment standards, best practices in the entertainment industry, and procedures relating to those standards and practices
- Ability to lead and work effectively in a collaborative environment
- Current understanding and knowledge of safety practices in the entertainment field
- Effective facilitator with strong

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