Administrative Specialist

Work Term: Permanent
- Work Language: English
- Hours: 32 to 40 hours per week
- Education: Bachelor's degree
- Experience: Experience an asset
**Work setting**:

- Health care institution, facility or clinic
**Tasks**:

- Supervise other workers
- Train other workers
- Train, direct and motivate staff
- Assign, co-ordinate and review projects and programs
- Determine and establish office procedures and routines
- Schedule and confirm appointments
- Answer telephone and relay telephone calls and messages
- Answer electronic enquiries
- Oversee development of communication strategies
- Compile data, statistics and other information
- Oversee the preparation of reports
- Order office supplies and maintain inventory
- Liaise with management, union officials and HR consultants
- Plan, organize, direct, control and evaluate daily operations
- Greet people and direct them to contacts or service areas
- Open and distribute regular and electronic incoming mail and other material and co-ordinate the flow of information
- Set up and maintain manual and computerized information filing systems
- Type and proofread correspondence, forms and other documents
- Provide customer service
- Work with the marketing department to understand and communicate marketing messages to the field
- Maintain and manage digital database
- Perform basic bookkeeping tasks
- Consult with clients after sale to provide ongoing support
**Supervision**:

- 5-10 people
**Certificates, licences, memberships, and courses**:

- First Aid Certificate
**Computer and technology knowledge**:

- Google Docs
- MS Excel
- MS Outlook
- Social Media
- MS Office
- Adobe Acrobat Reader
- Electronic mail
**Area of work experience**:

- Human resources
**Transportation/travel information**:

- Own transportation
**Work conditions and physical capabilities**:

- Ability to work independently
- Fast-paced environment
- Work under pressure
- Attention to detail
- Repetitive tasks
- Work with mínimal supervision
**Personal suitability**:

- Ability to multitask
- Excellent oral communication
- Excellent written communication
- Organized
- Team player
- Accurate
- Client focus
- Reliability
- Time management
- Adaptability
- Quick learner
**Screening questions**:

- Do you currently reside in proximity to the advertised location?
**Financial benefits**:

- Bonus
**Other benefits**:

- Free parking available
- Other benefits