Part-time Receptionist

3 weeks ago


Ottawa, Canada Algonquin College Full time

Department:
Community Studies (Jodi Jaffray)

Position Type:
Part-Time Support

Salary Range:
$18.74-$21.77-Hourly

Scheduled Weekly Hours:
24

Anticipated Start Date:
August 21, 2023

Length of Contract:
8 months

Posting Information

Posting Closing Date:
July 31, 2023

Please note: jobs are posted until 12:01 am on the job closing date.

**Job Description**:
Key Duties include (but are not limited to):
- Greeting visitors, learners and staff in Community Studies department-
- Filing and retrieving student record information, including from archived records- Assigning course exemption requests in Laserfiche to appropriate Program Coordinator- Completing and sending out Evaluation and Promotion meeting letters for Community Studies- Shredding/disposing of confidential student/departmental information- Maintaining the departmental storage rooms in good and clean order- Completing inventory of office supplies and arranging for re-ordering as necessary- Distributing incoming mail- Reporting all physical/environment problems reported to Chair/department to appropriate help desk/department for follow up and resolution- Remaining current with departmental policies, procedures and best practices- Assisting with departmental staff and student retention activities- Identifying, communicating and recommending ways to improve processes across all areas of responsibility- Assisting Community Studies Administrative Assistant with clerical tasks as required

Required Qualifications:
- 1 year certificate in Office Administration, or related field- 1 year front line client service experience, preferably in an office setting- 1 year clerical experience in an office setting- Previous experience in using MS Office Suite- Experience in a postsecondary educational environment is an asset

Anticipated Weekly Schedule:
- Monday to Friday (four days at 5 hours and one day at 4 hours)
- _or_- Four days a week (6 hours per day)
- This position is paid at Payband 7
- Vacancy is for P20091



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