Co-op and Career Assistant

3 weeks ago

Victoria, Canada University of Victoria Full time

Organizational Unit- University of Victoria -> Co-operative Education- Posting Close Date- 13 August 2023- Please note that positions will close at 4 p.m. on the closing date.- FTE- 0.8- Salary Grade- $4,180.00 - $4,309.00- Additional Posting Information:
- N/A- Salary posted will be pro-rated based on FTE- Classification- Secretary/PB7- Hours of Work- Monday to Friday - 5 hours and 36 min/day- Start Date- 8/29/2023- End Date- 5/31/2024- Employee Group:
- CUPE 951 - Term- # of Hires Needed- 1- Category- Administrative and Support Services- About this OpportunityThis position provides secretarial and general assistance to the **International and Indigenous Co-op and Career Programs**. Intercultural competency, including a knowledge of cultural intelligence and Indigenous cultural competency (understanding of colonization, decolonization, and Indigenous ways of knowing and being) is an asset for all staff working within this portfolio.
- Job SummaryThe Co-op and Career Assistant provides secretarial assistance and performs general administrative tasks. Responsibilities include responding to inquiries from students, faculty, staff and employers; processing job descriptions for posting; supporting interviews between students and employers; maintaining records; generating a variety of reports and statistics for review; recording and tracking various required forms and documentation; assisting with the scheduling of meetings; preparation and distribution of various mail-outs; producing correspondence; providing assistance with the coordination, marketing and promotion of on-campus events; tracking, reconciling and processing budget expenses, etc.

Co-op and Career Assistants work closely and collaboratively to ensure a consistent, high level of service across all Co-op and Career programs and services. Reporting to their assigned Associate Director, the Assistants may work to support other areas, as assigned, or required, based on operational requirements.
- Job Requirements**Experience**:
Must have a minimum of 2 years of recent experience in a similar position.

Related work experience should include:

- Providing a range of clerical and customer service
- Using standard office equipment and software (e.g., MS Office)
- Using databases and spreadsheets

Preference will be given to applicants with:

- Experience working with Co-op programs and/or Career Services and/or at the University of Victoria
- Experience with UVic information systems

**Knowledge/Skills/Abilities**:

- Strong clerical related technical skills, including ability to effectively learn, navigate and leverage a range of technologies.
- Ability to process documentation with accuracy and attention to detail.
- Strong communication and interpersonal skills with demonstrated ability to relate well and work effectively within a team environment, as well as the larger UVic community.
- Financial skills including numeracy and basic mathematics.
- Initiative, good organizational skills and the ability to work on a variety of projects both independently and as part of a team are essential.
- Ability to multi-task, be resourceful and be able to handle multiple requests and challenges.
- Ability to act effectively in a receptionist capacity and perform multiple tasks in a busy office environment with many interruptions.

**Specialized Knowledge/Education**:
Secondary school graduation or equivalent.

**Territory acknowledgement**

We acknowledge and respect the lək̓ʷəŋən peoples on whose traditional territory the university stands and the Songhees, Esquimalt and W̱SÁNEĆ peoples whose historical relationships with the land continue to this day.

**Equity and Diversity Statement**

**Accessibility Statement

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