Museum Administrator

British Columbia Aviation Museum

**Job Title**: Museum Administrator

The Museum Administrator, because of their work schedule, is frequently the ‘go-to’ person for information and support. This role reports directly to the Executive Director.

**Hours**: 35 hours per week. This is a full-time position which must be fulfilled onsite.

**RESPONSIBILITIES**:

- Facilitate communication between the Executive Director, Board of Directors, and volunteer teams.
- Work specifically in close support of the Executive Director.
- Build and maintain the Museum’s filing system.
- Record accurate minutes of Board meetings and department meetings as necessary.
- Troubleshoot and support the daily operation of the Museum.
- Manage various inventories.
- Provide support to the customer-service volunteers (cashiers, tour guides).
- Manage and book Museum tours, events, and rentals in collaboration with the appropriate department lead.
- Create and distribute messages to the public.
- Maintain the Museum’s membership, annual pass, and volunteer databases.
- Maintain and manage various calendars for museum activities.

**REQUIREMENTS**:

- Working knowledge of M365 essential.
- Experience building and maintaining filing systems.
- Demonstrated organizational skills.
- Experience coordinating office procedures.
- Excellent interpersonal skills.
- Ability to take direction but also work independently.
- Experience working with volunteers considered an asset.
- Experience with Shopify or other online retail software is considered an asset.
- Experience maintaining and updating policy considered an asset.

**QUALIFICATIONS**:

- Post-secondary diploma in administration or a related field, or equivalent work experience.

**DETAILS**: $23.00/hour, 35 hours a week, Monday-Friday with some weekends required for special events. 3-weeks paid vacation per-year and a comprehensive benefits package. This position requires the successful completion of a Criminal Records Check.

**EEO Statement**: The BC Aviation Museum is committed to the principles of diversity and employment equity under the Employment Equity Act, and we strive to ensure that our workforce reflects the diverse nature of Canadian society. Our policy is to provide equal employment opportunities to all qualified persons without regard to race, gender, colour, disability, national origin, age, religion, union affiliation, sexual orientation, veteran status, citizenship, gender identity and/or expression, or other status protected by law.

Pay: From $23.00 per hour

Expected hours: 35 per week

Schedule:

- Monday to Friday
- Weekends as needed

Work Location: In person

Application deadline: 2024-05-17