Accounts Administrator

2 months ago


Québec, Canada McGill University Full time

Please refer to the

job aid for instructions on how to apply.

Position Summary:
Under the direction of the immediate supervisor, administer accounts. Acts as resource person and resolves problems. Processes or monitors the processing of financial, accounting and payroll transactions. Examines, analyses and reconciles accounting and financial records as well as documents such as bank statements, expenditures, budgets, loans and others. Ensures accuracy and compliance with University, government and granting agency guidelines, as well as accounting, reporting and payroll policies and procedures. Performs various administrative tasks according to the needs of the unit.

Major Duties and Responsibilities:

- Administers accounts. Acts as resource person and resolves problems. Prepares journal and ledger entries. Processes or monitors the processing of financial and accounting transactions. Examines and analyses accounting and financial records and documents such as bank statements, expenditures, budgets, loans and others.
- Ensures accuracy and compliance with University, government and granting agency guidelines, tax laws as well as accounting, reporting and payroll policies and procedures. Maintains up-do-date knowledge of these matters and gives explanations to researchers, staff and agencies.
- Sets up accounts, sub-accounts, and budgets. Approves expenditures, receives funds and processes deposits. Compiles and prepares material to be sent to bank. Reviews, verifies and processes expense reports, requisitions, claims, advances, savings bonds, invoicing and charges.
- Monitors loans. Follows up on missing payments. Advises on and arranges payment schedules.
- Monitors and reconciles various accounts, statements, and reports. Identifies and analyses discrepancies and errors. Makes corrections, processes adjustments and follows up on problems. Audits outstanding items.
- Verifies the completeness and accuracy of documentation.
- Prepares schedules, reports and financial statements. Makes recommendations on budget allocations. Supplies information and documentation to auditors.
- Maintains computerized information systems and participates in their implementation and development to improve efficiency within the unit. Liaises with computer resource persons as required. Sets up and maintains databases and spreadsheets. Enters data and updates information.
- Performs various administrative and clerical tasks according to the needs of the unit. Prepares correspondence related to the duties of the position. Liaises with appropriate resource persons.
- Uses a variety of equipment such as a personal computer, printer, calculator, telephone, photocopier, microfiche reader and fax machine.

The list of duties and responsibilities outlined above is representative and not a complete and detailed list of tasks which may be performed by an employee whose position has been matched to this generic job description.

Other Qualifying Skills and/or Abilities:
Must be highly client focused and service oriented. Proven knowledge of basic accounting principles including commodity taxes. Knowledge of University policies and procedures. Demonstrated organizational skills and ability to multi-task. Proven ability to prioritize and meet deadlines. Attention to detail. Proven problem solving skills. At ease working in a PC environment using databases, spreadsheets, Banner FIS, Minerva, document imaging, internet, E-mail and word-processing software. Demonstrated ability to clearly transmit and receive information. English and French, spoken and written.

Additional Information:

- Administers all Pcard accounts. Acts as resource person and resolves all problems related to Pcard such as fraudulent disputes and tax errors.
- Minimum Education and Experience:

- DEP - Business Administration 3 Years Related Experience /

Hourly Salary:



(MUNACA Level E) $26.94 - $33.40
- Hours per Week:

- 33.75 (Full time)
Supervisor:

Assistant Supervisor PCard Compliance
Position End Date (If applicable):

Deadline to Apply:

- 2023-01-25
- ._



  • Québec, Canada MNP LLP Full time

    Inspirational, innovative and entrepreneurial - this is how we describe our empowered teams. Combine your passion with purpose and join a culture that is thriving in the face of change. Make an impact with our Administration team as a Senior Administrative Assistant. This diverse team of professionals directly contributes to the success of the firm by...


  • Québec, Canada MNP Full time

    Inspirational, innovative and entrepreneurial - this is how we describe our empowered teams. Combine your passion with purpose and join a culture that is thriving in the face of change. Make an impact with our Administration team as an Administrative and Accounting Coordinator. This diverse team of professionals directly contributes to our Firm’s success...


  • Québec, Quebec, Canada RGA Full time

    Position OverviewReporting to the Team Leader, In Force Administration, the Analyst, Administration Accounting is responsible for processing, reconciling and managing the reinsurance premium payable/receivable account, as well as providing key financial and production reports for all lines of business to internal stakeholders. In addition, the analyst...


  • Québec, Canada PRAISE ENDURANCE Full time

    _**PRAISE ENDURANCE**_ is a Montreal based Running brand that breathes inclusivity, creativity, and passion. We are currently looking for an organized and proactive Administrative and Account Assistant. As part of a small company, your work will be key in the ongoing development of _**PRAISE**_ mission through and through. **Responsibilities**: - Create,...


  • Québec, Quebec, Canada McGill University Full time

    Please refer to thejob aid for instructions on how to apply.Position Summary:Reporting to the Associate Director, Student Accounts, the Administrator shall provide financial and accounting services centrally to support the recording and reporting of the University's financial position. The incumbent will be responsible for the administration and collection...


  • Québec, Canada State Street Full time

    Who we are looking for We are looking for a Vice President (VP) for our Private Markets to service clients for our division of Alterative Investment Solutions Group. They will partner with both clients and colleagues to establish the workflow and client deadlines while supervising staff members. They will be responsible for delivering reporting and...

  • Accounts Payable

    2 weeks ago


    Québec, Canada Club Med Resort Full time

    **Responsibilities** Club Med is seeking a dynamic individual to fill the position of AP/AR specialist. This individual is responsible for: - The Accounts Payable functions (invoice processing, employee expense reimbursement requests, and resolving vendor issues to ensure payables are processed in an accurate and timely manner in compliance with all...

  • Accountant

    2 months ago


    Québec, Canada CRE Transport Full time

    Groupe CRE transport/ subsidiary of TFI is a “TRANSPORTATION & LOGISTICS” company, located in Terrebonne, QC J6Y 1R9. Our ultimate mission is; Picked up the goods at the scheduled time, delivered on time without damage to the goods to the complete satisfaction of our customers. For this reason, we need to hire an accounting technician. Key points of our...

  • Accountant

    3 weeks ago


    Québec, Canada CRE Transport Full time

    Groupe CRE transport/ subsidiary of TFI is a “TRANSPORTATION & LOGISTICS” company, located in Terrebonne, QC J6Y 1R9. Our ultimate mission is; Picked up the goods at the scheduled time, delivered on time without damage to the goods to the complete satisfaction of our customers. For this reason, we need to hire an accounting technician. Key points of our...

  • Accounting Clerk

    2 weeks ago


    Québec, Canada Solutions Media 360 Full time

    . DESCRIPTION 360 Agency is the benchmark company that creates innovative e-commerce web solutions for car dealerships. Located in the heart of the Griffintown district, close to public transport, more than 280 passionate employees are waiting for their new Accounting Clerk. Are you looking for a great work environment, a motivated and friendly team, a...

  • Accounting Team Lead

    2 months ago


    Québec, Canada Tripar Inc. Full time

    **Accounting Team Lead** **Job Summary** Reporting to the Administrative Director, the Accounting Team Lead is responsible for the bookkeeping and accounting operations of the company, to include maintenance of A/R and A/P, required government remittances, the production of periodic financial reports, maintenance of an adequate system of accounting...


  • Québec, Quebec, Canada Eddyfi Africa Pty Full time

    Job Description Posted Thursday, April 25, 2024 at 4:00 AM Are you up for a challenge in the world of high-tech? We'd love to have you on board Eddyfi Technologies is looking for an Accounts Payable Technician to join our Finance team . Your daily life: As a key member of the accounting team within the company, you will also provide support for the...

  • Accounting Manager

    1 week ago


    Québec, Quebec, Canada Kruger Inc. Full time

    ***The Accounting Manager is responsible for all accounting operations for the entities under his/her responsibility, including financial reporting, cash and accounts payable management, the budgeting process, and external audits. He/she ensures that accounting is complete and accurate, and that monthly and quarterly financial data is presented in a timely...


  • Québec, Quebec, Canada Eddyfi Technologies Full time

    Eddyfi Technologies offers a diverse portfolio of non-destructive inspection devices such as probes, devices and software for the inspection of critical components in key industries, including the oil, aerospace and nuclear industries. Through its entrepreneurial spirit, its passion for science and technology, and by placing the customer at the heart of our...

  • Accounting Secretary

    2 weeks ago


    Québec, Canada Accombatax Full time

    **About us** Accombatax is a dedicated accounting firm based in the heart of Montreal. Our mission is to provide high-quality, personalized accounting services to businesses and individuals. We understand that every client's financial landscape is unique, and we pride ourselves on tailoring our services to meet each client's specific needs. Our team of...


  • Québec, Canada Canadian National Railway Full time

    At CN, everyday brings new and exciting challenges. You can expect an interesting environment where you’re part of making sure our business is running optimally and safely―helping keep the economy on track. We provide the kind of paid training and opportunities that long-term careers are built on and we recognize hard workers who strive to make a...


  • Québec, Canada Desjardins Full time

    Temporary position for 7 months As a finance and general accounting agent, you help manage financial accounts in accordance with the organization’s objectives by producing reports and performing audits, inspections and financial simulations. In addition to ensuring financial performance, you help plan and review budget processes. You help manage and...

  • Accounting Technician

    3 weeks ago


    Québec, Canada Sia Partners Full time

    Company Description Sia Partners is a leading global management consulting firm and the pioneer of Consulting 4.0. With a team of more than 2,400 high-level consultants, we support our clients in the conduct of their transformation projects. Sia Partners Inc. is present in Canada with an office located in Montreal. Since its opening, this office has...


  • Québec, Quebec, Canada MSH Americas - Diot-Siaci Group Full time

    About You:You will be responsible for fostering positive relationships with clients during the implementation and ongoing delivery of the benefits program. This includes ensuring that client needs are identified, understood, and resolved within MSH International guidelines. Occasional travel may be required.In this role, you'll get to:Collaborate with Sales...


  • Québec, Canada Desjardins Full time

    Temporary position for 12 months As a finance and general accounting agent, you help manage financial accounts in accordance with the organization’s objectives by producing reports and performing audits, inspections and financial simulations. In addition to ensuring financial performance, you help plan and review budget processes. You help manage and...