Budget Analyst/bookkeeper

1 week ago

Vancouver, Canada EducationPlannerBC Full time

Position Title**:Budget Analyst/Bookkeeper**
Reports To**:Director, Corporate Services**
Classification Level**:Pay Grade 10**
Date**:January 2023**

**About EducationPlannerBC**

**Position Summary**
Reporting to the Director, Corporate Services, the Budget Analyst/Bookkeeper supports the implementation of the budget for the organization, manages and maintains accounts and funds, reconciles financial transactions and records, and is responsible for providing related financial analysis and reporting. This position also develops and implements internal systems and processes to ensure efficient and consistent business operations.
The Budget Analyst/Bookkeeper is an experienced professional with knowledge of budget preparation, analysis, and reporting, has keen attention to detail and accuracy, and works well both independently and in collaborative environments.
The Budget Analyst/Bookkeeper works closely with the Executive Director to ensure accurate and timely budgeting and financial reporting and liaises with the Leadership Team and external partners in support of these. This position also works with the Office Coordinators in support of accounting and finance processes and to onboard new team members.

**Key Accountabilities & Time Allocation**
The following provides an approximate allocation of time for key accountabilities and a representative list of duties. From time to time, this position will be expected to undertake other duties and responsibilities as necessitated by its evolving position within the organization or the overall business objectives of the organization.

**Administrative Systems and Processes (15%)**
- Setup and maintain systems for a variety of financial records in compliance with policy and in alignment with best practices
- Develop, implement, and manage internal business processes and procedures to support development of budgets and financial reports and ensure efficiency, consistency, and organization
- Keep current with SFU policies, procedures, and standards that impact EPBC, identify gaps or deficiencies, and recommend improvements to Director, Corporate Services
- Research and compile reports related to the work of EPBC

**Budget and Finance Support (50%)**
- Establish and maintain a well-organized financial information system that supports the quick retrieval of information
- Assist in developing the organization’s annual budget
- Monitor operating and project budgets; perform regular reconciliations for EPBC’s financial ledgers; make recommendations for improvement to budget process
- Conduct regular reviews of expenditures to confirm accuracy, adherence to contracts, and alignment with policies, procedures, and standards; ensure that any discrepancies are addressed and immediately corrected
- Coordinate with Office Coordinators in relation to payroll, accounts payable, and procurement processes to ensure timely and accurate flow of information
- Provide support for Office Coordinators for credit card reconciliations, expense claim and invoice processing, and procurement processes during absences and/or peak periods
- Liaise with Office Coordinators and/or applicable SFU departments to support financial reporting and accounting processes

**Financial Analysis and Reporting (35%)**
- Analyze operations in relation to the budget, including salaried and non-salaried expenditures o Flag budget variances and research reasons for variances where applicable o Collaborate with Office Coordinators and Leadership Team to identify reasons for variances and address discrepancies o Identify trends and issues that could impact organizational operations and the budget
- Anticipate and respond to requests for information and analysis by researching and gathering required information, preparing spreadsheets, reports, or other supporting documents, and presenting analysis, conclusions, and recommendations
- Provide regular, accurate budget and financial reports to Executive Director and others as directed
- Prepare projections of annual expenditures based upon current and historical spending patterns and input from Leadership Team and other sources; review for accuracy and reasonableness
- Forecast future financial needs and prepare long-term financial plans in collaboration with the Executive Director and other members of the Leadership Team
- Identify potential financial risks and communicate to Executive Director

**Competency Requirements**
- A sense of initiative, with the ability to set priorities, follow workflows, and meet deadlines
- A focus on providing exceptional client service to EPBC staff and external stakeholders
- A keen focus on detail and accuracy
- Excellent organizational, research and analytical skills with the ability to summarize information into reports and other documents
- Ability to manage large amounts of data in different formats and systems
- Ability to interpret and implement policies and procedures
- Ability to clearly communicate, both verbally and in wr

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