Graduate Administrator

4 days ago


Ottawa, Canada Carleton University Full time

**Duties and Responsibilities**:
Under the general supervision of the Departmental Administrator, the incumbent assists the Department’s graduate program supervisors—i.e., the Director or Associate Director of the Joint Doctoral Program, hereinafter referred to as the “Ph.D. Supervisor,” and the M.A. Supervisor. The main responsibility of the incumbent is to provide administrative and advising support for two complex graduate programs: the Ph.D. program in economics offered jointly with the University of Ottawa and the master’s (or M.A.) program in economics. These duties are carried out on a work-daily basis with a minimum of supervision.

The complexity of Economics programs (in absolute terms and relative to those of other academic units) stems in part from each having a high proportion of structured, core requirements and multiple associated options. Another dimension of complexity relates to the large number (and high proportion) of international students in Economics programs for whom English is not their first language.

**Qualifications**:
**The incumbent must possess the following qualifications**:

- Strong organization and time management skills are essential.
- Ability to work under pressure in a large and active academic unit is essential.
- Strong communication skills (verbal and written) are required.
- Excellent administrative skills and problem solving abilities are required to ensure the proper administration of a large graduate enterprise.
- Tact and discretion must be exercised when dealing with students, faculty, other staff, and the general public at both universities and external agencies.
- Knowledge in the use of Microsoft Word and Excel and the University’s student records database is required.

**Education and Experience**:
**The above is normally acquired through the completion of**:

- Completion of an undergraduate degree from an accredited university; knowledge of Adobe Acrobat Professional and Microsoft Office (Excel, Word, and PowerPoint in particular).
- Five years of administrative experience preferably in a university setting, including a sound knowledge of graduate studies regulations and practices.

**HR Note**:
Equivalencies will be considered. Applicants are encouraged to provide information which may demonstrate equivalent qualifications. Please note that applicants may be required to complete an employment test as part of the selection process for this position. Those applicants that are selected for an interview will be requested to contact the Human Resource Advisor assigned to this competition as soon as possible to discuss any accommodation requirements. Arrangements will be made to accommodate your request in a timely manner. Carleton University is strongly committed to fostering diversity within its community as a source of excellence, cultural enrichment, and social strength. We welcome those who would contribute to the further diversification of our University including, but not limited to: women; visible minorities; First Nations, Inuit and Métis peoples; persons with disabilities; and persons of any sexual orientation or gender identity and expressions.



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