Admin Assistant/receptionist

Industry: Real Estate

**Responsibilities**:

- Provide high-level administrative support to executives
- Manage executive calendars and schedule appointments
- Coordinate travel arrangements and prepare itineraries
- Prepare and edit correspondence, communications, presentations, and other documents
- Conduct research, compile data, and prepare reports
- Handle confidential information with discretion
- Assist with meeting coordination and preparation, including taking minutes
- Perform general office duties such as filing, scanning, and data entry
- Maintain office supplies and equipment

**Skills**:

- Proficient in using DocuSign for electronic document signing
- Experience with QuickBooks for financial record-keeping
- Strong data entry skills with attention to detail and accuracy
- Familiarity with phone systems and ability to handle incoming calls professionally
- Excellent administrative skills, including organization, time management, and multitasking
- Exceptional customer service skills with a professional demeanor
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint)
- Strong typing skills and ability to transcribe accurately
- Knowledge of clerical procedures and office management systems
- Familiarity with using Outlook Calendar for scheduling and coordination

Pay: $20.00-$25.00 per hour

Expected hours: 37.5 per week

**Benefits**:

- Dental care
- Extended health care
- On-site parking
- Paid time off
- Vision care

Flexible Language Requirement:

- French not required

Schedule:

- Monday to Friday
- Weekends as needed

**Education**:

- Secondary School (preferred)

Ability to Commute:

- Upper Tantallon, NS B3Z 2J1 (required)

Work Location: In person

Expected hours: 37.5 per week

**Benefits**:

- Company events
- Dental care
- Extended health care
- On-site parking
- Paid time off
- Vision care

Flexible Language Requirement:

- French not required

Schedule:

- Monday to Friday
- Weekends as needed

**Education**:

- Secondary School (preferred)

**Experience**:

- Administrative experience: 1 year (required)

Work Location: In person

Expected start date: 2024-06-08

**Benefits**:

- Dental care
- Extended health care
- Paid time off

Flexible Language Requirement:

- French not required

Schedule:

- Monday to Friday

**Education**:

- Secondary School (preferred)

**Experience**:

- Front desk: 1 year (preferred)
- Administrative experience: 1 year (required)

Work Location: In person