Event Logistics Assistant

2 weeks ago

Toronto, Canada Toronto PWA Foundation Full time

**Event Logistics Assistant**

**(Seasonal Position, 16 Weeks)**

**ABOUT PWA**

PWA has a mission of engaging people living with HIV/AIDS in enhancing their health and well-being through practical and therapeutic support services and broader social change; and to inspire them to live into their dreams and discoveries.

We are currently seeking a dynamic and highly motivated person to assist in the execution of our signature fundraising event: The Friends For Life Bike Rally. This position will work on a hybrid model combining at-home and in-office hours, with in-office hours increasing as the event approaches. The Assistant is also required to attend the Bike Rally from Aug 6th-13th, travelling in a vehicle from Toronto to Montreal.

**Assignment Dates**:16 weeks: May 8th, 2023 to August 25th, 2023

**Hourly Wage**: $25.37 plus 4% vacation pay

**Purpose & Accountability**

The Assistant will work in all areas relating to the Bike Rally and support agency fundraising activities including virtual events. The Bike Rally Logistics Assistant will work closely with the Special Events Co-ordinator and will report to the Development Manager.

**Responsibilities**
- Work with Development Staff to execute the Bike Rally event, including associated in-person and virtual events.
- Coordinate event logistics including accommodations, transportation, meals, launch/finale events and overall event critical paths.
- Work with and support the volunteer Steering Committee.
- Assist with data entry and fund allocation of Bike Rally transactions, including the production of tax receipts for donations.
- Work with suppliers and vendors to procure event materials.
- Collect and deliver event materials, promotional documents etc.
- Provide support to overall Development Department activities as appropriate.
- 40 hours of work per week including some evenings and weekends.

**Qualifications**
- Direct experience with planning and executing medium and large-scale events
- Knowledge of or experience with virtual events
- Dynamic and energetic with strong self-motivation
- Strong follow-up and attention to detail, while working in a fast-paced environment
- Ability to work collaboratively with volunteers and staff
- Excellent communication and interpersonal skills
- Exceptional computer skills, especially with Microsoft Excel
- Ability to problem-solve, work independently and perform under pressure
- Understanding and knowledge of the complexity of issues relating to HIV/AIDS;
- Understanding of or lived experience of HIV/AIDS, 2SLGBTIQ, BIPOC, substance use, mental health challenges, homelessness, and/or the effects of poverty is an asset.

No Phone Calls Please. **Deadline for submissions is midnight April 30th, 2023**

Cover letter and resume may be submitted in confidence to Michael Reid, Development Manager

200 Gerrard St. E., 2nd Floor, Toronto ON M5A 2E6

**Job Types**: Full-time, Fixed term contract, Seasonal
Contract length: 16 weeks

**Salary**: $25.37 per hour

**Benefits**:

- Flexible schedule

Flexible Language Requirement:

- French not required

Schedule:

- Monday to Friday
- Weekend availability

Application question(s):

- Before applying, please note that this is a 16 week summer contract (40 hours a week) without potential for extension.

Work Location: Hybrid remote in Toronto, ON

Application deadline: 2023-04-30
Expected start date: 2023-05-08

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