Truck Maintenance Shop Administrator

6 days ago

Milton, Canada Scotia Tirecraft Full time

Scotia Truck Tire and Maintenance Ltd. is seeking a motivated, experienced administrator. If you are looking to join a motivated team of professionals and fit the description below we would like to hear form you today.

**Qualifications**:
**Competencies and Skills**
- Excellent verbal communications skills
- Planning and organizing skills
- Proficient with MS Excel
- Excellent at Quick Books
- Ability to handle multiple tasks, process large volumes, work well under pressure
- Customer service oriented and a team player

**Primary Objectives**:

- Coordinate and schedule the activities of Mechanics with Managing Partner
- Order parts as requested/required
- Implement and coordinate preventative and predictive maintenance activities
- Prepare and share work reports
- Verify & receive vendor shipments and report any damages or discrepancies
- Maintain material stocks and parts inventory including allocating inventory to jobs
- Prepare and prioritize work orders and schedule service calls and appointments accordingly
- Handle and respond to inbound calls for both internal and external repairs and/or service.
- Other duties and tasks as assigned by supervisor
- Ensure Company Safety policies and procedures including the use of personal protective equipment (PPE guidelines) are always followed
- Billing and Collections
- Answering Phones

**Skills & Abilities**
- Ability to effectively manage competing priorities and maintain results
- Excellent communications skills in English (verbal & written)
- Attention to detail and accuracy
- Ability to work effectively under pressure and tight deadlines
- Ability to work cooperatively as part of a team
- Willingness to work flexible hours, including evenings, weekends and holidays

**Education & Experience**
- A minimum of **2+ years of experience** in the service and repair industry is an asset
- Strong mechanical background in all phases of truck/trailer repair and maintenance is an asset
- Familiar with standard concepts and best practices in a stockroom or warehouse environment
- High School Diploma or equivalent
- Valid driver’s license
- Experience working with Mechanics
- Strong Computer Skills with intermediate abilities in Microsoft Office and Quickbooks

**Physical Demands**
- Ability to sit or stand for long periods of time
- Ability to work in an office environment
- Regular, predictable and full attendance is an essential function of the job

**Work Environment**

Maintenance Shop environment

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