Finance Manager

2 weeks ago

Vancouver, Canada UBC Full time

Staff - Non Union

Job Category
M&P - AAPS

Job Profile
AAPS Salaried - Accounting, Level A

Job Title
Finance Manager

Department
Finance Support | Dean's Office | Faculty of Science

Compensation Range
$5,622.33 - $8,081.00 CAD Monthly

The Compensation Range is the span between the minimum and maximum base salary for a position. The midpoint of the range is approximately halfway between the minimum and the maximum and represents an employee that possesses full job knowledge, qualifications and experience for the position. In the normal course, employees will be hired, transferred or promoted between the minimum and midpoint of the salary range for a job.

Posting End Date
April 30, 2024

**Note**: Applications will be accepted until 11:59 PM on the day prior to the Posting End Date above.

Job End Date

At UBC, we believe that attracting and sustaining a diverse workforce is key to the successful pursuit of excellence in research, innovation, and learning for all faculty, staff and students. Our commitment to employment equity helps achieve inclusion and fairness, brings rich diversity to UBC as a workplace, and creates the necessary conditions for a rewarding career.

Job Summary
The Finance Manager is a key part of three different Department leadership teams within the Faculty of Science: Botany, Mathematics and the Botanical Gardens. The incumbent will advance excellence and strategic goals by developing budgets and forecasts for operational and research finance activities, performing complex reconciliations, and analyzing financial operations and developing strategies for improvements. The incumbent works closely with the administrators within their portfolio to achieve strategic goals in several areas including teaching, research and sustainability.

Organizational Status
Reports to the Portfolio Finance Manager in the Faculty of Science and works closely with Department Administrators from Botany, Mathematics, and the Botanical Gardens. The Finance Manager will interact with faculty members and staff as well as the ISC, Financial Operations, Research Finance, Faculty of Science Dean's Office, other departments on campus and external vendors.

Work Performed

Performs core accounting functions within the three departments. Develops the annual budget plan and forecast updates for general operating worktags through model development and scenario analysis.

Develops trend and variance analysis for revenues, expenditures and other key financial indicators. Identifies areas of concern and opportunities for efficiencies and develops corrective action plans.

Assesses impact of surpluses/deficits and analyses variances. Develops financial tools and reports to guide faculty members and department administrators in managing their accounts.

Provides advice and direction to staff within departments on preparing and reviewing financial documentation.

Provides advice and training to staff and faculty on the implementation of financial systems, processes and policies.

Develops specialized financial reports such as detailed cost and financial analysis, forecasts and projections to ensure short
- and long-term financial goals are reached.

Prepares and analyses financial data in support of project or grant proposals and business cases.

Works with Portfolio Finance Manager to develop and review quarterly and year-end reports.

Provides financial management, direction and advice with regards to department, research, and special purpose worktags. In conjunction with the departmental administrator, responsible for the departmental analysis and internal reporting requirements of research grants, financial transactions and commitments undertaken by the department.

Interprets and advises on complex policies and procedures. Provides oversight and regular reviews to ensure compliance; develops plans for improved adherence to policies and procedures.

Assesses and implements internal controls including department-wide financial policies, practices and procedures for operational, gift and research funds. Measures effectiveness and recommends adjustments as needed.

Evaluates and implements changes to internal audit controls as needed for all financial transactions.

Manages complex financial system for tracking department revenue streams.

Manages department monthly and year-end period close activities to ensure that financial statements accurately reflect department finances.

Recommends, develops, implements policies, standards, procedures and budgetary controls with respect to financial and budget issues.

Monitors compliance with GAAP, UBC policies and tax regulations.

Ensures highly sensitive and confidential data and transactions are handled and stored appropriately and meet UBC Data Privacy and Security Guidelines.

Consequence of Error/Judgement

The Finance Manager works and makes decisions independently at a professional accountant level. Errors in judgment could result in unreliable information or no informat

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