Finance & Payroll Manager

3 weeks ago

Vancouver, Canada WISH Drop-In Centre Society Full time

**Applications without a cover letter will not be considered.**

**JOB SUMMARY**

Reporting to the Director of Finance, the Finance & Payroll Manager is responsible for overseeing the financial and payroll operations of WISH. The position works closely with the Director to develop and implement financial policies, procedures, and controls to ensure the organization’s financial stability and growth. Providing financial reporting, preparing and analyzing budgets, ensuring compliance with provincial and federal requirements, and improving systems and processes are all key duties of this role.

**ABOUT WISH**

**DUTIES & RESPONSIBILITIES**

**Financial Management & Accounting**:

- Manage finances for WISH
- Support and oversee WISH’s financial reporting, including monthly, quarterly, and annual financial statement and reports
- Work with Director, Finance to develop, implement, and administer internal controls, financial management system, and financial policies and procedures
- Manage and maintain WISH’s accounting system, including accounts payable and receivable, general ledger, and bank reconciliation
- Manage all entries and reconciliations on QuickBooks
- Assist in the preparation of the annual operating budget by program in coordination with the Director, Finance, Executive Director, staff, the Board, and accountants
- Provide financial analysis and recommendations to the Director, Finance to support decision-making and strategic planning
- Ensure that all financial transactions are accurately recorded and that proper documentation is maintained
- Support the Director, Finance with budgeting, cashflow forecasting and financial reporting to funders
- Generate documentation for audits and year-end reconciliations
- Manage relationships with external auditors, banks, and other financial institutions
- Assist in ensuring compliance with all relevant policies, procedures, and internal controls

**Payroll**:

- Implement, maintain, and review payroll processing systems to ensure timely and accurate processing of payroll transactions including salaries, benefits, taxes, and other deductions
- Conduct computerized/manual calculation of pay, deductions, and contributions
- Process bi-weekly payroll in Ceridian and journal entry to QuickBooks
- Support and participate in the transition to a Human Resources Information System (HRIS) with a payroll component
- Ensure timely preparation and remittance of statutory and non-statutory deductions
- Ensure accurate and timely processing of payroll updated including new hires, terminations, and changes to pay rates
- Process employee expense claims
- Prepare and maintain accurate records and reports of payroll transactions
- Identify and recommend updates to the payroll processing software, systems, and procedures
- Ensure compliance with provincial and federal requirements and best practices

**Human Resources**:

- Support a culture of cooperation and respect between co-workers that results in optimal productivity
- Participate in the future recruitment, onboarding, training and development, and evaluation of Finance staff, including disciplinary actions as required
- Create policies, procedures and strategies for the effective operations and maintenance of the Finance team
- Collaborate with other departments to ensure alignment with financial budgets and tools

**QUALIFICATIONS & SKILLS**
- Bachelor’s degree in finance, accounting, or in a similar field or equivalent
- CPA designation received or in progress an asset but not required
- 5 to 7 years of experience in a similar role, preferably in a non-for-profit entity
- Experience in managing finance and payroll in a unionized environment is required
- Experience processing payroll through an HRIS system is an asset but not required
- Ability to integrate multi-faceted information into accessible financial reports communication financial information to audience from non-financial backgrounds
- Demonstrated success evaluating, developing, and implementing financial controls and systems
- Experience with WCB, BC Health Tax, MPP remittance and annual reporting
- Strong proficiency in using Microsoft Office (Outlook, Word, SharePoint, Excel, PowerPoint) to report, model, and present information
- Strong proficiency with QuickBooks
- Strong analytical, problem-solving, and decision-making skills with the ability to identify trends, establish benchmarks, and provide credible analyses and recommendations
- Strong organizational and time management skills with an attention to detail
- Strong interpersonal, communication, and presentation skills with the ability to professionally connect with and influence a diverse group of individuals
- Strong leadership skills with the ability to lead projects and work with diverse individuals to identify issues, design solutions, and evaluate results

**COMPENSATION & WORK ENVIRONMENT**
- Non-unionized, full-time permanent position.
- Salary range of $70,000 - $82,000 per year.
- H

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