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Foreign Administrative Support Specialist

4 weeks ago

Ottawa, Canada U.S. Department of Justice Full time

Summary

This position is located in the Drug Enforcement Administration (DEA), Ottawa, Canda Country Office.

This job is open to
Career transition (CTAP, ICTAP, RPL)

Federal employees who meet the definition of a "surplus" or "displaced" employee.

Internal to an agency

Current federal employees of this agency.

Clarification from the agency

Current Drug Enforcement Administration (DEA) employees in the competitive service on a career or career conditional appointment. Eligible displaced and surplus DOJ employees in the local commuting area may apply.

Duties

As the federal agency whose mission is to ensure the fair and impartial administration of justice for all Americans, the Department of Justice is committed to fostering a diverse and inclusive work environment. To build and retain a workforce that reflects the diverse experiences and perspectives of the American people, we welcome applicants from the many communities, identities, races, ethnicities, backgrounds, abilities, religions, and cultures of the United States who share our commitment to public service.

As a Foreign Administrative Support Specialist your typical work assignments may include:
Manages office budget; controls financial operations and manages accounting records.
Performs accounts reconciliations. May be required to maintain imprest account.
Serves as personnel liaison representative.
Provides human resources advice and assistance concerning personnel actions, time and attendance, pay issues, foreign allowances, leave administration, and security clearance process.
Performs procurement and property management functions to include procuring supplies and services; maintaining stock level controls; negotiating with vendors to obtain best price and warranties; and performing annual inventory of all accountable property.
Obtains and manages official government vehicles, arranges for servicing, maintains vehicle usage records, prepares monthly reports, and coordinates the disposal of vehicles.

**ASSIGNMENT INFORMATION**:
**Length of Tour**: Employees are limited to a maximum of five years of service in an overseas assignment. The initial tour of duty for this assignment is 3 (three) years. After the initial tour of duty has been completed, extensions may be granted in one-year increments up to the five-year maximum. Employees who wish to remain on an overseas assignment in excess of the five-year maximum must request a tour extension or renewal before the end of their current assignment. Employees who are approved to extend their overseas assignment beyond the five-year maximum will forfeit the right to return to an office of preference. They will be placed in an appropriate position at a DEA domestic office where a vacancy exists.
At the conclusion of an overseas tour, DEA will attempt to return employees to their home location. If such a placement is not possible, employees' office of preference lists will be considered. However, employees are reminded that assignments are determined based on the needs of DEA.

Ottawa, Canada Country Office
Post (Hardship) Differential* None
Post (Cost of Living) Allowance* None
**Danger Pay Allowance**: None
**Home Leave**: Allowed after the initial 24 months incident to tour renewal.
**Housing Allowances**: Housing paid for by U.S. Government, Ottawa, Canada is an unfurnished post.
**Foreign Language**: None
**Rest & Recuperation**: None
**Relocation Incentive**: No
**Educational Allowances**: Yes, see below

**CONDITIONS OF EMPLOYMENT**:
Overtime may be required
Individual and dependents are required to pass a physical examination given by the State Department (details available here).

**Requirements**:
Conditions of Employment
U.S. Citizenship Required
You must be a current DEA employee on a permanent career or career conditional appointment.
Drug testing designated position
You may be required to serve a one year supervisory or non-supervisor probationary period.
DEA uses e-Verify, an Internet-based system, to confirm the eligibility of all newly hired employees to work in the United States.
Current Federal employees cannot transfer unused Time Off Awards to DEA.

**Qualifications**:
**GS-09**: Must have one year of specialized experience equivalent to at least the GS-07 Federal grade level in assisting in performing administrative duties in support of an office, to include: researching regulations and other pertinent directives, assisting in maintaining office supplies and property management, answering general inquiries regarding leave and pay; assisting in performing routine tasks in support of the administration of a small, stable budget, such as maintaining accounts; and providing advice and assistant on administrative matters
OR
A master's or equivalent graduate degree; or 2 full years of progressively higher level graduate education leading to such a degree; or A LL.B. or J.D., if related;
OR a combination of graduate level education and specialized experience.
**GS-11**: Must have o