Marketing & Sales Coordinator / Administrative

3 weeks ago

Mississauga, Canada Kimberly-Clark Full time

Marketing & Sales Coordinator / Administrative Assistant

You’re not the person who will settle for just any role. Neither are we. Because we’re out to create Better Care for a Better World, and that takes a certain kind of person and teams who care about making a difference. Here, you’ll bring your professional expertise, talent, and drive to building and managing our portfolio of iconic, ground-breaking brands. As a Mechanical Engineer, you’ll help us deliver better care for billions of people around the world.

This is an exciting time for our Canadian organization We are a strong and growing business, making investments to accelerate growth and win with the Canadian consumer. Our teams are empowered to drive brand vision and strategy with P&L ownership and direct accountability to the Canadian business. This is an ideal opportunity for an individual who is excited about working on iconic brands and who is passionate about being part of a team of high performing professionals.

Reporting to the VP of Marketing and Sales Strategy, we are looking for a team oriented, innovative, hardworking individual to provide a full range of administrative and Marketing & Sales Coordinator support to the Canadian Marketing and Sales teams in Mississauga, ON. You’ll collaborate with the sales strategy associates, brand marketing teams, research, and finance to provide marketing support to deliver overall business objectives.

**Essential Accountabilities**:

- Maintains a comprehensive understanding of department policies, procedures and department members’ methods of operation, to conduct duties and responsibilities effectively and efficiently. Sets priorities independently. Often is the point person for department requests for information, requiring knowledge of the people and roles in the organization.
- Manages GS1 platform to ensure K-C items are accurate, new items are created and updates are made in a timely manner.
- Create and manage the full PO process for the Marketing and Sales teams.
- Manage and coordinate product sample needs for the Sales and Marketing teams.
- Process management and updating/generating of reports through internal systems or excel templates (Trackers, Financials, Pricing, etc.).
- Maintenance of Price Lists, Special Pack & Display Menus - taking the lead to ensure accuracy.
- Lead provider of up-to-date portfolio merchandising guides & UPC booklets for Sales and Retail Team.
- Lead Pricing Authority management & processing for Brand teams.
- Lead language translation needs for customer communication materials.
- Provide confidential and professional administrative support to the senior KC management team. Provide general administrative services for others as required.
- Lead the planning, co-ordination, organization of all requirements of meetings, conferences, agency engagements and leadership team activities including travel logistics and sourcing / negotiating with vendors.
- Maintain the New Hire Orientation Process (interviews, scheduling, badging, agendas, training manuals, etc.) and offboarding management.
- Maintain workflow by studying methods; implementing cost reductions; developing reporting procedures; and recommending changes in office practices by seeing opportunities to simplify and proactively solving problems. Provide support for Corporate and/or local based projects as assigned.
- Create, edit, modify and execute communications internally and externally.
- Maintains accurate records and files for easy retrieval when information is requested or needed.

**About You**:
You’re driven to perform at the highest level possible, and you appreciate a performance culture fueled by authentic caring. You want to be part of a company actively dedicated to sustainability, inclusion, wellbeing, and career development.

**To succeed in this role, you will need the following qualifications**:

- High School Diploma.
- 5 years or more Marketing & Sales Coordinator or Administrative support in a corporate environment.
- Demonstrated ability to build strong sustainable business relationships at various levels throughout organization and with agencies, vendors and customers.
- Must be able to use Outlook (intermediate to expert level) and have advanced computer skills using Windows, Word, Excel, PowerPoint and SharePoint.
- Experience arranging travel, meetings, catering, and general office organization.
- Strong communication, presentation, and negotiation skills.
- A demonstrated ability to act independently, organize workload, set priorities, work well under deadline pressures adapt to change, and handle confidential material all with superb accuracy.
- Demonstrated analytical skills, prioritization, organization, project management, budget management and tracking.
- Ability to exercise independent problem solving and decision making with a high degree of initiative and self-coordination.
- Comfortable in a changing work environment.
- Ability to travel less than 5%.

**P

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