Customs, Travel and Compliance Specialists

1 week ago

Edmonton, Canada University of Alberta Full time

**Department** FPP - SMS - Procurement & Contract Management

**Salary range** $60,299.77 to $83,456.99 per year

**Hours per week** 35

**Grade** 10

**Posted date**

**Closing date** May 3, 2024

**Position Type** Full Time - Operating Funded

**Description**:
**This position is a part of the Non-Academic Staff Association (NASA).**

The department is hiring **2** Customs, Travel and Compliance Specialists.

This position offers a comprehensive benefits package which can be viewed at: Faculty & Staff Benefits.

**Location** - This role is in-person at North Campus Edmonton.

**Working at the University of Alberta**
- The University of Alberta acknowledges that we are located on Treaty 6 territory, and respects the histories, languages and cultures of First Nations, Métis, Inuit and all First Peoples of Canada, whose presence continues to enrich our vibrant community._

The University of Alberta is a community of knowledge seekers, change makers and world shapers who lead with purpose each and every day. We are home to more than 14,000 faculty and staff, over 40,000 students and 260,000 alumni worldwide.

Your work will have a meaningful influence on a fascinating cross-section of people — from our students and community members, to our renowned researchers and innovators, making discoveries and generating solutions that make the world healthier, safer, stronger and more just. Learn more.

**Working for Finance, Procurement and Planning**

Finance, Procurement and Planning is responsible for financial reporting, resource planning, procurement, investments & treasury, and risk management & insurance. We have a team of service partners who work closely with the faculties, units and staff across the institution to provide excellent client service.

Our Procurement team is responsible for the purchase of goods and services, contract management, vendor management, customs services, travel management, equipment services, compliance, risk and insurance.

**Position**

The Customs, Travel and Compliance Specialists report to the Manager of Procurement and Contract Management within Finance Procurement and Planning.

These positions are one of three roles that are responsible for managing the daily activities relating to Customs Clearance, Travel Management and Compliance Services.

The three units are independent of each other and require daily review, processing and support by a team of individuals to ensure continuity throughout the organization and the safeguarding of University assets and reputation.

Customs Services is a centralized service that coordinates the import and export of product and equipment and freight forwarding on behalf of all University faculties, departments and units. The objective of this unit is to effectively and efficiently move trans-border products and equipment from and to the University of Alberta globally. The unit realizes cost savings through best practices, minimizes risk by instituting legislative requirements and know-how, remains compliant with the Administrative Monetary Penalty Systems (AMPS) pertaining to Canada Border Security Agency (CBSA) regulations and ensures risk associated with the University’s reputation is considered and managed at all times.

Travel Management provides the University of Alberta with economical, efficient and effective travel products and services to meet the needs of the diverse campus community. This portion of the role ensures that all financial transactions are monitored daily, reconciled to each unit/department, balanced against the general ledger and are compliant with University Policy and Procedures. This includes the reconciliation of the Central Pay card for all airfare bookings and the processing of all hotel bookings processed through the HAP process (Hotel Authorization Program). In addition, the specialists respond to inquiries relating to the Travel Management program.

The Compliance Services portion of the role provides daily support to the Senior Compliance Coordinator. The Senior Compliance Coordinator allocates work activities including cash advance reconciliation, central compliance review of University issued Purchasing Cards purchases (PCards), review of auto approved travel & expense claims and review of data received from the central data warehouse (PAIR) that requires additional follow up. The specialist is required to identify anomalies within the claim, follow up with the claimant, obtain additional supporting documentations, assist to correct the anomaly and when required, elevate fraudulent or non-compliant claims internally to the Senior Compliance Coordinator, the Director and/or Internal Audit.

The Specialists are required to retain accurate and complete records of each process identified above. Additional requirements include ensuring all financial interfaces for customs, freight and travel transactions are current, balanced and accurately reported for year end.

The specialist maintains monthly and yearly

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