Financial Administrative Assistant

3 weeks ago

Nanaimo, Canada Sprott Shaw College Full time

_**Are you motivated by using your talents to support others? Come work for one of BC’s top private colleges**_
- Established in 1903, Sprott Shaw College is a private post-secondary institution with 16 government-designated campuses across British Columbia. We take great pride in educating and preparing our students for rewarding and relevant careers in Administration, Business, Trades & Design, Nursing & Healthcare, and Child, Family & Community Support._
- Sprott Shaw College is the subsidiary company of CIBT Education Group, one of the fastest-growing companies in BC according to Business in Vancouver. As an organization, we cultivate professional growth and positive working environments for our employees, which fosters our values of Community, Diversity, Integrity, Quality, Respect, and Results-Oriented._
- Reporting to the Campus Director, the Administrative Assistant plays an integral role in the smooth and efficient operations of the Sprott Shaw campus. Usually the first point-of-contact, the Administrative Assistant is the public’s first perception of the campus._

**Responsibilities**
- Perform general administrative duties such as reception, mail, inter-office communications, outgoing correspondence, petty cash and ordering supplies/textbooks/equipment
- Maintain the standardized file set-up for vocational/retail student files, government project files, correspondence files, daily organization systems and dead files (archives)
- Provide marketing support to admissions by handling phone inquiries, appointments, walk-ins, and marketing statistics according to structured guidelines
- Ensure proper procedures and processes are followed for student registrations, file creations, and start schedules - and inputted into FAST
- Monitor attendance and keep the Admissions Advisor informed about any new student’s absence
- Provide the Director with the names of students who have excessive absenteeism
- Print and distribute monthly interim transcripts every four weeks for each student
- Process diplomas, certificates, and final transcripts
- Read and follow all procedures and policies and become aware of updated procedures
- Participate in graduation functions
- Attend faculty meetings and in-service training sessions
- May act as an instructional assistant in smaller campuses

**Qualifications and Education**
- Post Secondary Education preferred
- Minimum two (2) years of related working experience required

**Skills & Competencies**
- Knowledge of MS Office and/or database systems
- Excellent communication
- Interpersonal skills
- Teamwork
- Accountability
- Planning and Organizing
- Problem Solving
- Time Management

**What we offer**
- Reimbursement of Practicing license or Professional Association Membership fees
- Tuition discount for Spouse and Children
- Long Service Awards Program
- Employer-paid training such as Indigenous Awareness and LGBTQ2+
- Reimbursement of tuition costs for attaining Adult Education Credential.
- Disability and Life insurance
- Employee Assistance Program
- Extended health care (Dental, Vision, paramedical)
- Flexible schedule, work-life work life balance
- Eligible to participate in a Registered Retired Savings Plan and the Deferred Profit Sharing Plan
- 5 sick and 2 personal leave days a year for full-time employees
- Education and Training allowance

**Commitment to Equity, Diversity & Inclusion**

**CLOSING DETAILS**

**Job Types**: Full-time, Permanent

**Benefits**:

- Dental care
- Extended health care
- Life insurance
- RRSP match
- Vision care

Ability to commute/relocate:

- NANAIMO, BC: reliably commute or plan to relocate before starting work (required)

Application question(s):

- How many years of experience do you have with clerical or bookkeeping / customer service-related role or college finance / admissions?

Work Location: One location

  • Administrative Assistant

    2 weeks ago

    Nanaimo, Canada Raymond James Financial Full time

    **Administrative Assistant** - 2301358 - Essential Duties and Responsibilities: - Foster and support client relationships by liaising with clients, responding to requests, and solving problems proactively; - Respond to and follow-up on inquiries from clients and co-workers in a timely and efficient manner; - Book and confirm appointments; - Help prepare...

  • Financial Administrative Assistant

    2 weeks ago

    Nanaimo, Canada Sprott Shaw College Full time

    _**Are you motivated by using your talents to support others? Come work for one of BC’s top private colleges!**_ - Established in 1903, Sprott Shaw College is a private post-secondary institution with 16 government-designated campuses across British Columbia. We take great pride in educating and preparing our students for rewarding and relevant careers in...

  • Financial Administrative Assistant

    3 weeks ago

    Nanaimo, Canada Sprott Shaw College Full time

    _**Are you motivated by using your talents to support others? Come work for one of BC’s top private colleges!**_ - Established in 1903, Sprott Shaw College is a private post-secondary institution with 16 government-designated campuses across British Columbia. We take great pride in educating and preparing our students for rewarding and relevant careers in...

  • Financial Administrative Assistant

    3 days ago

    Nanaimo, British Columbia, Canada Sprott Shaw College Full time

    _Are you motivated by using your talents to support others? Come work for one of BC's top private colleges_ Established in 1903, Sprott Shaw College is a private postsecondary institution with 16 governmentdesignated campuses across British Columbia. We take great pride in educating and preparing our students for rewarding and relevant careers in...

  • Financial Administrative Assistant

    3 days ago

    Nanaimo, British Columbia, Canada Sprott Shaw College Full time

    _Are you motivated by using your talents to support others? Come work for one of BC's top private colleges_ Established in 1903, Sprott Shaw College is a private postsecondary institution with 16 governmentdesignated campuses across British Columbia. We take great pride in educating and preparing our students for rewarding and relevant careers in...

  • Financial Representative

    2 months ago

    Nanaimo, Canada Serenia Life Financial Full time

    Location: British Columbia Type: Full Time Imagine working for a company that is both **Human** and **Kind**... At Serenia Life Financial we’ve been helping people protect the ones they love and live generously for close to a century. Our philosophy is to understand our clients financial needs and to proactively provide solutions. As a Serenia Life...

  • Administrative Assistant

    2 weeks ago

    Nanaimo, Canada ETHOS Career Management Group Ltd. Full time

    At ETHOS Career Management Group Ltd., our clients come from all walks of life, and so do we. We hire great people from a wide variety of backgrounds, not just because it’s the right thing to do, but because it makes our company stronger. We are looking for a self-motivated, detail-oriented, highly organized Administrative Assistant with excellent...

  • Administrative Assistant

    2 months ago

    Nanaimo, Canada ETHOS Career Management Group Ltd. Full time

    At ETHOS Career Management Group Ltd., our clients come from all walks of life, and so do we. We hire great people from a wide variety of backgrounds, not just because it’s the right thing to do, but because it makes our company stronger. We are looking for a self-motivated, detail-oriented, highly organized Administrative Assistant with excellent...

  • College Financial Assistant

    2 weeks ago

    Nanaimo, Canada Sprott Shaw College Full time

    _**Are you motivated by using your talents to support others? Come work for one of BC’s top private colleges!**_ - Established in 1903, Sprott Shaw College is a private post-secondary institution with 16 government-designated campuses across British Columbia. We take great pride in educating and preparing our students for rewarding and relevant careers in...

  • Administrative Assistant

    3 days ago

    Nanaimo, British Columbia, Canada ETHOS Career Management Group Ltd. Full time

    At ETHOS Career Management Group Ltd., our clients come from all walks of life, and so do we. We hire great people from a wide variety of backgrounds, not just because it's the right thing to do, but because it makes our company stronger.We are looking for a self-motivated, detail-oriented, highly organized Administrative Assistant with excellent...

  • Administrative Assistant

    3 days ago

    Nanaimo, British Columbia, Canada ETHOS Career Management Group Ltd. Full time

    At ETHOS Career Management Group Ltd., our clients come from all walks of life, and so do we. We hire great people from a wide variety of backgrounds, not just because it's the right thing to do, but because it makes our company stronger.We are looking for a self-motivated, detail-oriented, highly organized Administrative Assistant with excellent...

  • Administrative Assistant

    2 months ago

    Nanaimo, Canada iA Private Wealth Full time

    **About us** iA Private Wealth in Nanaimo is a independent investment firm. Our goal is to provide superior service to a select base of clients. Our work environment includes: - Growth opportunities - On-the-job training - Safe work environment **Administrative Assistant** - Provide support to Wealth Advisor - Must be able to manage multiple platforms in...

  • Administrative Finance Assistant

    2 weeks ago

    Nanaimo, Canada Tillicum Lelum Aboriginal Society Full time

    TILLICUM LELUM ABORIGINAL FRIENDSHIP CENTRE (TLAFC) The mandate is to address the needs of the Urban Aboriginal Community. This is a holistic program based on cultural and traditional values. TLAFC is seeking the services of a qualified and experienced Administrative Finance Assistant. The successful applicant will be familiar with financial management...

  • Administrative Finance Assistant

    2 weeks ago

    Nanaimo, Canada Tillicum Lelum Aboriginal Society Full time

    TILLICUM LELUM ABORIGINAL FRIENDSHIP CENTRE (TLAFC) The mandate is to address the needs of the Urban Aboriginal Community. This is a holistic program based on cultural and traditional values. TLAFC is seeking the services of a qualified and experienced Administrative Finance Assistant. The successful applicant will be familiar with financial management...

  • Financial Assistant, Medical Staff Contract

    2 months ago

    Nanaimo, Canada Island Health Full time

    **Job Description**: In accordance with the Vision, Purpose, and Values, and strategic direction of the Vancouver Island Health Authority (Island Health) patient and staff safety is a priority and a responsibility shared by everyone; as such, the requirement to continuously improve quality and safety is inherent in all aspects of this position. Reporting to...

  • Administrative Finance Assistant

    3 days ago

    Nanaimo, British Columbia, Canada Tillicum Lelum Aboriginal Society Full time

    TILLICUM LELUM ABORIGINAL FRIENDSHIP CENTRE (TLAFC)The mandate is to address the needs of the Urban AboriginalCommunity. This is a holistic program based on cultural and traditional values.TLAFC is seeking the services of a qualified and experienced Administrative FinanceAssistant. The successful applicant will be familiar with financial management within a...

  • Bookkeeper/administrative Assistant

    2 weeks ago

    Nanaimo, Canada STF Contracting Inc. Full time

    **Responsibilities**: **Bookkeeping**:Conduct day-to-day bookkeeping tasks using QuickBooks Online. Perform account reconciliation to ensure accuracy and completeness of financial records. Maintain organized and up-to-date financial documentation. Review and organize incoming documents, ensuring timely and accurate filing. **Social Media...

  • Administrative Finance Assistant

    3 days ago

    Nanaimo, British Columbia, Canada Tillicum Lelum Aboriginal Society Full time

    TILLICUM LELUM ABORIGINAL FRIENDSHIP CENTRE (TLAFC)The mandate is to address the needs of the Urban AboriginalCommunity. This is a holistic program based on cultural and traditional values.TLAFC is seeking the services of a qualified and experienced Administrative FinanceAssistant. The successful applicant will be familiar with financial management within a...

  • Administrative Assistant, International Recruitment

    3 weeks ago

    Nanaimo, Canada Vancouver Island University Full time

    **Administrative Assistant, International Recruitment**: - Employment Group - CUPE - Position Number - 00352 - Division - Department of International Education - Department - International Marketing and Recruitment - Campus - Nanaimo campus - Location - Nanaimo, British Columbia - Appointment Type - temporary full-time - Workload - 35 hours per week: Monday...

  • Administrative Assistant to The Dean

    2 weeks ago

    Nanaimo, Canada Vancouver Island University Full time

    **Administrative Assistant to the Dean**: - Employment Group - CUPE - Position Number - 00106 - Division - Faculty of Science and Technology - Department - Science and Technology Administration - Campus - Nanaimo campus - Location - Nanaimo, British Columbia - Country - Canada - Appointment Type - regular full-time - FTE - 1 - Workload - 35 hours per week -...