Procurement Officer

Requisition Details

**Job Title**:
**Procurement Officer**

**Requisition #**:
**22-980**

**Campus**:

3065 King

**Department**:

Procurement & Contract Services

**Payband**:

F

**Starting Rate**:

$28.56

**Payband Range**:

$28.56 - $33.11

**Hours/Week**:

37.5

**Posting Date**:

Wednesday, February 15, 2023

**Closing Date**:

Wednesday, March 1, 2023 at 11:59 PM EST

**Vacancy Type**:

Support Staff - Full-time

Support Staff-Full time Replacement Position

(First consideration for Support Staff and Academic positions will be given to internal applicants in accordance with the respective Collective Agreements)

Under the supervision of the Manager, the Procurement Officer is responsible and accountable for issuing blanket orders and will act as a contact between Accounts Payable, Shipping/Receiving and the supplier to resolve blanket purchase order and invoicing issues. The incumbent will also provide system support and spend reporting for Procurement staff and college departments. In addition, the incumbent must communicate effectively with all levels of college staff, and suppliers as required.

**Responsibilities**:
**Purchasing Operations**
- Administers blanket purchase orders, including initiating, updating, closing blanket purchase orders and communications with internal departments and suppliers when required
- Initiate purchase orders on behalf of the Buyers, when required
- Coordinates spending between blanket orders, purchase orders, and commercial cards.
- Acts as contact between Accounts Payable, Shipping/Receiving, and supplier to resolve purchase order/invoicing issues
- Set-up vendors in the college financial system
- Provides clarification and direction to internal staff and external clients regarding established department procedures and practices
- Administers the asset disposal process, including intake of asset disposal forms, posting & monitoring auctions, and maintaining all asset records
- Uploads contracts to the contract management system
- Assists internal staff with changes to Staples accounts
- Assists with the broker account through verification of purchases

**System Support & Analysis**
- Provides assistance to end users and departments with procurement systems that include the college financial system, Purchasing Inquiry System, contract management system, and risk analysis system
- Liaises between IT and departments to rectify financial system issues
- Generates spend reports from the college financial system and commercial card reports with the use of excel formulas and functions, including pivot tables and linking spreadsheets to automate data population
- Assists with administration of the contract management system
- Retrieves purchase information for Procurement staff and internal departments as required
- Conduct research, assemble spreadsheets and reports
- Format documents such as Procurement forms

Qualifications:

- Two-year Diploma in Purchasing or Supply Chain Management
- Two years of practical experience in purchasing, system support, writing reports using advanced Excel functions
- Familiarity with public sector purchasing requirements, laws regulations and policies
- Well-developed communication and interpersonal skills to work effectively with a wide variety of people
- Advanced business software skills including procurement and finance systems, spreadsheets, word processing, internet search tools and writable PDF forms
- Good planning and organizational skills, working independently to establish priorities and meet deadlines

LI-POST