Communications Specialist

4 days ago

Calgary, Canada True Training Full time

We are currently seeking an experienced Academic Communications Specialist/ Receptionist growing team. The company is B2G (business to government), providing a variety of services and goods to the governments in Canada (municipal, provincial, and federal), with our current focus on language training for government employees.

You are skilled at digitally communicating in a kind, informal, personal tone, creating a unique and caring experience for our government clients, teachers, students, and coordinators.

**Primary Duties**
- Manage virtual classes with students and teachers by reviewing availabilities, skill levels, then matching individuals together into blocks of the schedules.
- Communicate fast with government clients via MS Outlook.
- Communicate fast with subcontractors, students, and teachers via MS Teams.
- Manage internal team meetings to ensure they are efficient and organized, by preparing agendas and recording notes.
- Organize and track all communication and updates between all parties.
- Send quotes/invoices to customers, including pertinent details.
- Follow up with customers about invoices or quotes.
- Communicate with external admin team to ensure they are doing their duties properly outside of EST hours.
- Take notes during team meetings about important updates, due dates, or goals.
- Organize meeting notes digitally in an organized manner for all teammates to review.
- Follow up with team members about pending due dates or updates on tasks.
- Answer 1-5 phone calls per day.
- Request, monitor, and manage teacher progress reports, attendance sheets, and invoices.
- Communicate with teachers about availabilities and student details via Microsoft Teams.
- Assist in paying subcontractors via Quickbooks and banking tools.
- Assist quotes and invoicing customers from Quickbooks.
- Clean and improve the office, ensuring the environment is optimized for a productive atmosphere.
- Print important documents, filing them for proper safekeeping, while being easy to review during team meetings.
- Print and display accomplishments of team members and teachers.
- Organize up-to-date database of vendors.
- Track cycles, noting the due dates of assessments, progress reports, attendance sheets, invoices, bills, etc.
- Assist in hiring new employees and contracting new teachers.
- Assist onboarding for new hires.

**Primary Responsibilities**:
**2. Scheduling and Calendar Management**: Coordinate and manage the academic and administrative calendars, including scheduling appointments, classes, meetings, and special events involving students.

**4. Customer Service**: Provide high-quality service by responding promptly and effectively to requests and concerns from students and faculty.

**5. Database Management**: Update and maintain student databases with accurate contact details, enrollment information, and interaction logs.

Estimated time distribution:
~10% phone calls or virtual meetings with teachers and coordinators.

~5% organization of digital files.

~5% office management and meetings.

~5% other.

**Preferred Qualifications and Experience**:

- Experience Level: 4+ years of experience in administrative duties.
- Demonstrated ability to multitask.
- Proficient with organization of digital files.
- Preference for those with experience in calendar management.
- Preference for those with interest incorporating AI into processes.
- Preference to working early mornings.

Benefits after 6 months of employment. Hourly rate position to start with potential to convert to a salaried position afterwards. Great opportunity for high advancement in fast timespan given the nature of our business and growth trajectory.

You must enjoy fast-paced environments and thrive in a team of 4-6 people, aiming to be an integral part of a small ambitious team.

Office: near downtown

Work time: 7:00am to 3:30pm CST

**Job Types**: Full-time, Part-time, Internship / Co-op

Pay: $19.75-$26.45 per year

Expected hours: 20 - 40 per week

**Benefits**:

- Dental care
- Paid time off
- Vision care

Schedule:

- Monday to Friday

Application question(s):

- What language(s) do you speak? Please explain levels.
- What are 1-2 relevant skills that you will bring to this position?
- Small businesses often require employees to wear multiple hats. Can you give an example of how you've adapted to changing roles or responsibilities in a small business or startup environment?
- What is your preferred $ hourly rate or range?
- (optional) Additional information.

Work Location: In person

  • Administrative Specialist

    2 days ago

    Calgary, Alberta, Canada Hays Specialist Recruitment Full time

    Role: Administrative Specialist (Tax)Length: 3 Month ContractLocation: Calgary, AB (5 Days on-site)Rate: $25-27/hourYour new companyHays Specialist Recruitment has partnered with a leading professional services firm in Canada. We are currently hiring an Administrative Specialist to join their Tax Division on a 3 month contract basis. This candidate will be...

  • Administrative Specialist

    1 day ago

    calgary, Canada Hays Specialist Recruitment Full time

    Role: Administrative Specialist (Tax) Length: 3 Month Contract Location: Calgary, AB (5 Days on-site) Rate: $25-27/hour Your new company Hays Specialist Recruitment has partnered with a leading professional services firm in Canada. We are currently hiring an Administrative Specialist to join their Tax Division on a 3 month contract basis. This candidate...

  • Tax Support Specialist

    1 day ago

    Calgary, Alberta, Canada Hays Specialist Recruitment Full time

    Job Summary:We are seeking an experienced Administrative Specialist to join our team on a 3-month contract basis. In this role, you will work closely with our professionals to deliver exceptional client service and support the efficient operation of our Tax Division. Responsibilities include but are not limited to: filing tax returns, managing client...

  • Communications Specialist

    2 days ago

    Calgary, Canada Clean Resource Innovation Network Full time

    The Clean Resource Innovation Network (CRIN), a Canadian not-for-profit organization, is looking for an energetic, collaborative and trusted communications professional with a vision and passion to be part of an organization that is driven to make things happen and to make a difference for our world. CRIN has built out an operations team with expertise in...

  • Communications Specialist

    4 days ago

    Calgary, Canada Sharp Insurance Full time

    Sharp Insurance is passionate about being an industry trailblazer. If you’re driven, a self-starter, and have a love of stirring things up, then Sharp is the right place for you! We value being exceptional at every level, providing outstanding customer service, and being innovative with everything we do. Sharp Insurance and the Sharp Group of Companies...

  • Community Investment Specialist

    2 weeks ago

    Calgary, Alberta, Canada United Farmers of Alberta Co-operative Limited Full time

    Community Investment Specialist - GrassrootsLocation: Calgary, AB, CA, T3E 6L1Department: Community InvestmentEmployment Type: Full-TimeRequisition ID: 769Date Posted: January 23, 2025Closing Date: February 6, 2025 or until filledPosition Summary:Reporting to the Manager, Community Investment (CI), the Community Investment Specialist – Grassroots is an...

  • Community Investment Specialist

    2 weeks ago

    Calgary, Alberta, Canada United Farmers of Alberta Co-operative Limited Full time

    Community Investment Specialist - GrassrootsLocation: Calgary, AB, CA, T3E 6L1Department: Community InvestmentEmployment Type: Full-TimeRequisition ID: 769Date Posted: January 23, 2025Closing Date: February 6, 2025 or until filledPosition Summary:Reporting to the Manager, Community Investment (CI), the Community Investment Specialist – Grassroots is an...

  • Communications Specialist

    4 days ago

    Calgary, Alberta, Canada Airswift Full time

    Airswift is working with one of our major clients in the Oil & Gas industry to find a Communications Specialist III to join their team in Sarnia, ON. Main FunctionsProvides leadership, consultation and coordination for the development and deployment of communications strategies for a selected GBU/LOB (Global Business Unit/Line of Business) consistent with...

  • Communications Specialist

    5 days ago

    calgary, Canada Airswift Full time

    Airswift is working with one of our major clients in the Oil & Gas industry to find a Communications Specialist III to join their team in Sarnia, ON. Main Functions Provides leadership, consultation and coordination for the development and deployment of communications strategies for a selected GBU/LOB (Global Business Unit/Line of Business) consistent...

  • Communications Specialist

    6 days ago

    calgary, Canada Airswift Full time

    Airswift is working with one of our major clients in the Oil & Gas industry to find a Communications Specialist III to join their team in Sarnia, ON. Main FunctionsProvides leadership, consultation and coordination for the development and deployment of communications strategies for a selected GBU/LOB (Global Business Unit/Line of Business) consistent with...

  • Communications Specialist

    5 days ago

    Calgary, Alberta, Canada Airswift Full time

    Airswift is working with one of our major clients in the Oil & Gas industry to find a Communications Specialist III to join their team in Sarnia, ON. Main FunctionsProvides leadership, consultation and coordination for the development and deployment of communications strategies for a selected GBU/LOB (Global Business Unit/Line of Business) consistent with...

  • Data Center Operations Specialist

    24 hours ago

    Calgary, Alberta, Canada Rogers Communications, Inc. Full time

    Job DescriptionData Center Operations SpecialistRogers Communications, Inc. is a leading Canadian technology company that provides world-class connectivity to millions of Canadians every month. Our team works tirelessly to ensure the seamless operation of our data centers, which are the backbone of our network infrastructure.We're seeking an experienced Data...

  • Communications Specialist

    2 weeks ago

    Calgary, Canada Omega 365 Full time

    NSB Omega is searching for a Communications Specialist for our MAJOR Oil & Gas Client in Calgary, AB. **Assignment Description** - Provides leadership, consultation and coordination for the development and deployment of communications strategies for a selected GBU/LOB (Global Business Unit/Line of Business) consistent with brand strategy. - Acts as key...

  • Communications Specialist

    1 week ago

    Calgary, Alberta, Canada Omega AS Full time

    NSB Omega is searching for a Communications Specialist for our MAJOR Oil & Gas Client in Calgary, AB.Assignment Description- Provides leadership, consultation and coordination for the development and deployment of communications strategies for a selected GBU/LOB (Global Business Unit/Line of Business) consistent with brand strategy.- Acts as key point of...

  • Communications Specialist

    2 days ago

    Calgary, Canada Calgary Catholic School District Full time

    Catholic School Centre Office of The Chief Superintendent 1000 - 5 Avenue SW, Calgary Overall Accountability The Communications Specialist oversees the maintenance and daily content development of Calgary Catholic’s internal website assets, manages district social media platforms, creates and posts video content, provides additional communications...

  • Corporate Communications Specialist

    4 days ago

    Calgary, Alberta, Canada Airswift Full time

    Key ResponsibilitiesThe Communications Specialist III will be responsible for:Providing leadership and consultation for the development and deployment of communications strategies.Managing the execution of integrated marketing communications programs.Ensuring the use of established Global Brand Guidelines and overseeing the implementation of brands across...

  • Communications Specialist

    1 week ago

    Calgary, Alberta, Canada Brunel Full time

    Job Summary:We are seeking a highly experienced and strategic Communications Specialist to join our team in the oil and gas industry. The ideal candidate will have a minimum of 8 years of experience in corporate communications, public relations, and stakeholder engagement. This role requires expertise in developing and executing communication strategies that...

  • Specialist, Communications and Events

    2 days ago

    Calgary, Alberta, Canada Travel Alberta Full time

    Work. Wonders. Travel Alberta is the destination management organization of the Government of Alberta. We promote Alberta as a desirable place to travel, live, work, play, invest and learn. If you're passionate about helping this incredible province prosper and want to be part of an award-winning organization with strong corporate values, energetic team...

  • Communications Specialist

    1 week ago

    calgary, Canada Brunel Full time

    Job Summary:We are seeking a highly experienced and strategic Communications Specialist to join our team in the oil and gas industry. The ideal candidate will have a minimum of 8 years of experience in corporate communications, public relations, and stakeholder engagement. This role requires expertise in developing and executing communication strategies that...

  • Marketing and Communications Specialist

    4 days ago

    Calgary, Canada Corma Industries Full time

    Corma Industries is a modern manufacturing facility in Southeast Calgary. We specialize in Computer Numerical Control (CNC) production runs and prototyping for a wide variety of clientele, using leading-edge CNC Milling and Turning Centers. In addition, we manufacture and sell our own product line. Corma is currently searching for a Marketing and...