Mechanical Project Coordinator

4 weeks ago

Duncan, Canada Trotter & Morton Group of Companies Full time

Fred Welsh Ltd. team in conjunction with Trotter & Morton Ltd. (FWL-TM) is looking for a motivated individual to join our team in Duncan British Columbia. The Mechanical Project Coordinator will be working directly for the Project Manager, the Project Coordinator provides technical information and interpretation of plans, detail sheets and specifications. The Project Coordinator ensures mechanical work complies with all engineering standards, codes, specifications and design instructions. Ensure sub-trade work is high quality and completed on schedule.

**Roles and Responsibilities**:
**Assist the Project Manager with the following**:

- Perform tasks to coordinate the pre-development, pre-construction, construction, and close out phases of a project
- Review, finalize, and distribute project budget with assistance from the Project Manager
- Ensure all required permits and licenses are obtained and posted
- Initiate set-up, monitoring, and update of project schedule with project team
- Ensure all required submittal review, processing and approvals, and submittal logs are set-up and maintained
- Develop, submit, and obtain approval of billing schedule of values
- Price and process all change conditions and change work orders
- Maintain all required change order logs
- Perform continual cost control and management and forecasting for overall financial performance of assigned projects
- Ensure all projects are closed out in an organized and timely manner
- Conduct post-contraction closeout meetings for assigned projects
- Build long term relationships with clients, subcontractors, and suppliers
- Prepare and maintain a directory of suppliers, contractors, and subcontractors
- Attend pre-bid meetings as required
- Calculate quantity take-off detailing all the materials and supplies necessary for the contract to achieve specification
- Coordinate the bid preparation with all in-house departments i.e., Safety, Quality Assurance, Accounting, etc.
- Liaise with suppliers and collect quotes on materials
- Review, prepare, and submit Request for Quotation (RFQ)’s from vendors and subcontractors
- Review take-offs, checking for mathematical and technical accuracy
- Follow up on tender closings with clients
- Track actual costs against the estimate and identify possible improvements to processes
- Price change orders
- Perform other duties as assigned by the Project Manager

**Required Skills**:

- Professional, approachable and customer-service oriented
- Strong work ethic and positive team attitude
- Attention to detail and a high degree of accuracy
- Good mathematical and analytical skills
- Ability to prioritize workloads and utilize planning & time management skills to adhere to strict deadlines
- Strong oral and written communication skills

Required Experience
- Strong familiarity with projects within the mechanical scope
- Completion of an Engineering Degree, CET, or Journeyperson ticket is preferred
- Minimum of 4 years of experience required, within construction industry
- Travel may be required

**Our Commitment to Diversity**

FWL-TM is an equal opportunity employer. We are committed to hiring talented, qualified professionals without regard to race, age, gender, or any other protected ground and to providing an environment without discrimination.

Every effort is made to provide fair and equal employment and development opportunities and to ensure that our policies regarding hiring, compensation, promotions, and transfers are based solely on skills and capabilities, job requirements, job performance, and other job-related criteria.

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