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Payroll & Accounting Coordinator
5 months ago
**Primary Duties and Responsibilities**:
- Responsible for monthly, quarterly and annual government filings for HST, payroll, EHT, in compliance with Federal and Provincial payroll laws and regulations.
- Manage payroll function for two Canadian entities in the accurate processing of payroll.
- Management of the full payroll cycle, process bi-weekly payroll for all staff (hourly & salaried)
- Ensure payroll calculation accuracy by monitoring, processing, validating and correcting digital and manual employee timesheets
- Process new hire set ups, update and maintain employee data in the payroll system
- Administer payroll processes for all employee changes (vacation & sick time, RRSP contributions etc.)
- Maintain confidentiality at all times, by adhering to legal and ethical standards.
- Process payroll for commissions, expense reimbursements, bonus, and gifts etc.
- Ensure compliance with all governmental requirements (for remittances, legal deductions, garnishments, third party payments, etc.)
- Review and ensure timely reporting of all payroll withholding tax and tax payments to appropriate provincial and federal agencies.
- Calculate vacation accrual amounts ensuring the accuracy of balance showing in the payroll system.
- Prepare record of employments and process termination payments
- Generate payroll reports for month end processes, prepare payroll journal entries
- Manage edition of year-end tax slips, participate actively in year-end processes for reconciliation & payments of EHT, worker's compensation premiums, benefits premiums, etc.
- Work closely with HR to ensure benefits and payroll tax codes are correct.
- Respond to payroll inquiries in a timely manner to internal customers
- Maintain all payroll reports and backup documents.
- Submit employee contributions to the RPP plan.
- Participate in different initiatives and special projects related to payroll and/or HR.
- Conducting Accounts Payable work in multiple currencies across inter-company transactions
- Provide general accounting support as required (AP/Data entry) & monthly reconciliations
- Other duties as assigned
**Knowledge and Skill Requirements**:
- Diploma or Degree in Accounting, Payroll or similar field
- PCP certification is an asset.
- 3 years’ work experience in full cycle payroll processing
- Prior experience in managing multi-site & multi-province payroll processing
- Strong knowledge of federal, provincial & local tax laws
- Strong knowledge of payroll and tax reporting compliance requirements
- Proficient with MS Office Suite, especially advanced MS excel
- Strong ability to use internet solutions, accounting software, and digital reporting tools
- Excellent time management skills, strong work ethic, honest and ethical
- Proactive, resourceful and ability to multi-task
**Physical Requirements**:
- Ability to use a computer for extensive period of time
- Ability to remain in a sitting position for long period of time
Diversity at our company means fostering a workplace in which individual differences are recognized, appreciated, respected, and responded to, in ways that, fully develop and utilize each person’s talents and strengths.
In addition, we value the diversity of the people we hire and serve therefore if we can make this easier through accommodation, please let us know, at any time throughout the recruitment process.
