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Customer Services Representative
3 months ago
The Municipality of Chatham-Kent has an opening for five temporary call-in Customer Service Representatives for the Customer Service Representative Call-In Pool.
Job description
A Customer Service Representative is an ambassador for the Municipality by delivering high quality customer service and one-stop access to services and information connecting the entire community. Working at municipal centres throughout the Municipality, Customer Service Representatives may receive cross-training to provide both Municipal and Provincial Services.
Essential responsibilities
Demonstrate Chatham-Kent’s core values and competencies
Responsible for managing inbound calls, providing information and services to customers coordinating and logging service requests
Collect, balance and process payments and transactions
Process and issue water permits and bus passes
**ServiceOntario Provincial Services**: Issuance of Ontario Health Cards, Driver and Vehicle Licensing, Provincial ID
Commissioning documents (delegated authority)
Coordinate electoral duties during municipal elections (designated authority)
Reviewing and assessing eligibility of customers for accessible bus permits; determining best suited pass for individual customers
Maintain databases as required
May be temporarily or occasionally reassigned to work within any Municipal centre location sites
Essential qualifications
College certificate or diploma, with two (2) to four (4) years of related experience
Call centre experience, including working in customer service, preferably in a municipal or other government environment, in person and by phone:
As first contact
Researching information for customers
Dealing with angry/upset customers
Multi-tasking
Sound knowledge of municipal government structure, programs, publications, and a general understanding of municipal government
Experience processing various licenses, registrations, and permits preferred
Numerical accuracy to handle sales transactions, process payments and balance cash
Ability to operate large databases/word-processing software
Proficiency in English (both oral and written) required
Strong telephone skills with a desire to achieve results in a professional and timely manner
Advanced time management, prioritization, and organization skills
**Working knowledge of the following software programs**: Clarity, Central Square, FMW, PerfectMind, JD Edwards, SkyHawk, GeoCortex, D365 CRM, Transit fare, SharePoint and Water Exchange, ServiceOntario, social media, etc. or other similar programs
Strong computer skills, specifically Microsoft Office (Word, Excel, PowerPoint, Outlook) (or similar software program)
Other qualifications
Proficiency in French (both oral and written) an asset
Knowledge of complaint and conflict resolution techniques an asset
Work environment/hours of work
This position works indoors
COVID-19 Vaccination
The Municipality of Chatham-Kent no longer requires a COVID-19 vaccination as a condition of employment. Although it is not mandatory to be vaccinated, it is highly encouraged.
Driver’s licence/vehicle requirements
Because this position would be required to travel, a valid Province of Ontario driver's licence with a reliable motor vehicle is necessary.
Background check requirements
Essential physical and/or safety requirements
**Sitting**: constant sitting in a chair (sitting at desk most of the workday; occasionally required to drive to another office for meetings, training, municipal centres)
**Reaching**: frequent handling; constant reaching below shoulder, forward (phones, print of sale machines, receipts, correspondence with customers at counter, etc.)
**Hands**: constant fine finger dexterity (movement), mousing (point of sale machines, phones, copier, printer, fax, data entry, calculations, writing, filing, stamping, etc.)
**Benefits**:
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The Municipality of Chatham-Kent is an equal opportunity employer, committed to fair and accessible employment practices that attract and retain talented employees in a workplace that is inclusive, supportive, and reflective of the diverse community we serve.