Centralized Accounts Payable

2 weeks ago

Halifax, Canada New Castle Hotels Full time

**Centralized Accounts Payable -The Westin Nova Scotian**

You are organized and methodical and like to be busy and productive at work. Your excited to work to support both Canadian and US hotels with financial reporting. You have a knack for numbers and possess great attention to detail. You can complete financial statements. Computer software comes second nature to you as you perform your daily duties and ensure successful and accurate payment to your hotel's various vendors is made. If this sounds like you then our accounting department can use your skills and abilities. In the role of Accounts Payable Clerk you will:

- **Be Exacting -** ensuring the accuracy and timeliness of vendor bill processing.
- **Be Accurate -** ensuring that accurate coding and routing of invoices and purchase orders, maintaining accurate records for tracking and follow-up
- **Be a Team Player -** Offer support to vendors and other staff members with payable questions and solve problems as needed.
- **Be a Safety & Security Agent -** following your hotel's established safety and security policies & procedures. Anticipate problems and ask for management assistant as needed.

**Requirements**:
**Centralized Accounts Payable**

The purpose of this job is to ensure the accurate processing of approved supplier invoices and the consistent payment of supplier accounts. Is responsible for General cashier duties for the hotel.

**QUALIFICATIONS**:

- Bachelor of Commerce degree or enrollment in a Commerce program.
- Experience in a hotel or a related field preferred.
- Long hours are sometimes required.
- Must have general accounting experience.
- Must have computer experience, preferably in accounting.
- Must be effective in handling problems in the workplace, including anticipating, preventing, identifying and solving problems as necessary.
- Must be able to work with and understand financial information and data, and basic arithmetic functions.
- Must be able to communicate effectively with suppliers and internal guests, employing consideration of their needs, fiscal restraints and follow-up.
- Experience dealing with cash.

**DUTIES & FUNCTIONS**:

- Approach all encounters with guests and employees in a friendly, service-oriented manner.
- Maintain regular attendance in compliance with New Castle standards, as required by scheduling, which will vary according to the needs of the hotel.
- Maintain high standards of personal appearance and grooming, which include wearing the proper business attire and nametag when working.
- Always comply with New Castle standards and regulations to encourage safe and efficient hotel operations.
- Process approved invoices for payment.
- Maintain purchase order files in accordance with the purchasing policy.
- Review purchase order for accuracy.
- Route invoices for approval.
- Maintain posted and paid invoices in alphabetical files.
- Prepare weekly and bi-monthly cheque runs.
- Review supplier statements to ensure receipt and accuracy of all charges.
- Assist with other accounting duties.
- Other duties as required.

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