Legal Assistant, Financial Services

2 weeks ago

Edmonton, Canada Dentons Full time

Edmonton, AB, CA- Nov 13, 2023Dentons is designed to be different. Our firm leads the way in a rapidly changing legal marketplace. We challenge the status quo and deliver consistent results as well as uncompromising quality and value to our clients. Our global presence is renowned with over 21,000 individuals in more than 200 offices across 82 countries.

Dentons Canada is committed to its people and communities. We are consistently recognized as an employer of choice having received numerous awards including being selected as one of Canada’s Top 100 Employers (2023); Canada’s Top Employers for Young People (2023); Canada’s Best Diversity Employers (2023); Mansfield Rule 4.0+ Certification; Chambers Diversity & Inclusion Awards, North America 2021; and Canada Law Awards for Pro Bono Initiative of the Year 2021.

This role is an opportunity for you to join the world’s largest law firm, a firm that offers opportunities to build your career while growing your skills and deepening your expertise.

***
We have an immediate opening for an experienced Banking & Finance and Real Estate Legal Assistant in our Edmonton office.
The Legal Assistant role requires a unique blend of skills and experience providing general and administrative support in our Banking & Finance and Real Estate Group. The position will require a confident, reliable and business-minded assistant with the ability to manage multiple tasks and adapt to changing priorities.

**RESPONSIBILITIES**
- Drafting, preparing and proofreading correspondence, accounts and various transactional documents and forms;
- Entering and maintaining lawyer’s dockets and coordinating with the Accounting Department, when necessary; preparing detailed billings;
- Dealing with and responding to client inquiries expeditiously and conducting follow up; keeping the lawyers apprised of interactions in their absence;
- Opening, maintaining and putting away files, and maintaining precedent systems using the Firm protocol for knowledge management including file closures and reporting any requirements;
- Working closely with the Paraprofessional team both in Financial Services and Real Estate;
- Preparing and updating cheque requisitions and expense reports;
- Updating and maintaining client/matter lists and current client contact records electronically to meet Dentons’ requirements;
- General administrative duties such as scheduling appointments and meetings, photocopying materials, booking meeting rooms, making travel arrangements, etc.; working with other related Departments/services internally to provide documents and other materials on time to meet client needs;
- Maintaining and organizing files, both electronic and hard copy as required;
- Demonstrating a team approach; supporting and standing in for colleagues to cover absences; ensuring strict adherence to confidentiality; accountability in relation to both internal and external clients to achieve outputs and goals for the Department and the Firm;
- Other duties as assigned.

**REQUIREMENTS**
- Minimum of two (2) to five (5) years of previous legal assistant experience in related practice areas;
- Post-secondary education in business or related discipline. Legal Administration Diploma preferred;
- Working knowledge in financial services/banking and/or real estate;
- PPSA experience as asset;
- Demonstrated knowledge of procedures, with a sound understanding of financial services transactions;
- Passion for working in a team environment, willing to help others and comfortable with sharing work assignments;
- Provide support to new team members in being a buddy/mentor during onboarding;
- Ability to produce a high quality and quantity of work, occasionally under tight timelines;
- Strong interpersonal and communication skills (both verbal and written);
- Knowledge of accounting/docketing systems and data management systems (i.e. iManage);
- Professional client and telephone manner and a proven track record of working with confidential information;
- Excellent problem solving skills, the ability to work with little instruction or supervision and be internally motivated;
- Administer conveyancing for Vendor/Developer or Purchaser/Lender of residential real estate files from open to close under lawyers direction for purchase transactions;
- Commercial real estate experience; provide support for acquisitions and sales of commercial properties, condominium developments, financing transactions and land development;
- Preparing, editing and proofreading routine correspondence, such as sales transactions and trust letters;
- Responding to client inquiries supporting file matters;
- Maintaining and organizing files with a robust follow up system;
- Prioritizing workflow to ensure completion of accurate work within established timelines;
- Preparing requisitions for wiring and depositing funds;
- Establishing a professional rapport with clients and colleagues;
- Scheduling appointments and coordinating meetings; and
- Pr

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