Maintenance Planner

**GENERAL ACCOUNTABILITY**:
The Maintenance Planner is responsible for the effective execution of all maintenance work control processes. The Maintenance Planner is responsible to the Maintenance Superintendent for the efficient and effective use of planning and scheduling all resources to conduct maintenance activities, which, result in minimum downtime and maximum productivity. In order to fulfill these responsibilities in the most effective manner, the Maintenance Planner is empowered to manage work priority, develop job plans, define parts and material, define crafts and skills and engage the proper resources to develop a safe, effective and efficient work control plan. In addition, the Maintenance Planner provides the equipment-related expertise and technical guidance on improving Preventive Maintenance activities.

**SPECIFIC ACCOUNTABILITIES & KEY ACTIVITIES**:
Once a valid work request is submitted, the Maintenance Planner will prioritize, plan, schedule and follow -up on the accuracy of the job plan, for all planned (PM, Pdm and corrective) work. Their focus is not day to day but is to be proactive and optimize workforce productivity and minimize plant downtime by managing work 2 weeks to 1 month in advance. In performance of these duties the Maintenance Planner has the following responsibilities:

- Principle contact and liaison between the maintenance department and operation planning. They ensure the area in which they are assigned receive professional maintenance service in a timely manner to ensure high equipment availability and performance.
- Reviews work notifications for accuracy and clarity: clear scope of work, realistic completion date, proper lead times, correct equipment identification, proper charge number (if applicable), proper authorization, and discuss details with originator of the work order.
- Identifies work requiring engineering design and reviews them with engineering.
- Escalates issues to the Maintenance Superintendent for work which does not appear to be valid or costly.
- Review the work to be performed and determine the best way to accomplish the work. They will consult with the Originator, Supervisors, Production Supervisors and Stores as necessary.
- Obtain and organize all information required for the crafts to perform the work: drawings, vendor manual, supplemental instructional materials, special procedures, and other file material which is appropriate. Supplement this information by preparing any additional sketches, drawings, diagrams, notes, or any instructional material which will clarify the work to be performed.
- Identifies and secures all parts and material required to complete the work by providing stores a Bill of Material for the work order and any special kitting instructions.
- Approach all aspect of the work being performed with safety as the highest priority.
- Provide job estimates based on craft or skills required, sequence required and number required.
- Determine and identify any vendor delivered service for the work order. (i.e., contract vibration service or alignment service)
- Provide a total cost estimate for the work to be performed: labor, material, and outside services.
- Manage the status of work control and backlog for work order submission to work order completion. Status may include: waiting for planning, waiting parts, ready to schedule, scheduled, etc.
- Verifies all material, information, tools and Labor are available prior to scheduling.
- Works with other maintenance supervisors and planners to determine resource availability and work to level the work force.
- Develops a preliminary workforce schedule by crew ensuring all skills requirement and resource availability is met.
- Actively participate in scheduling meeting with operation partners to finalize priority of work orders, optimum downtime windows, and necessary lead times.
- Finalize the Maintenance resource schedule based on agreed plan with production.
- Follow up and communicate schedule to all resources: maintenance, production, outside services, stores and engineering.
- Issue scheduled work orders with job plan packages to supervisors.
- Address any questions about the job plan packages.
- Follow up with supervisors and lead to ensure that completed work job packages are turned in with improvement comments in a timely fashion.
- Updates Job packages as required for the files.
- Manage a backlog of work orders which require major or significant portion of the facility to be shutdown.
- Continuously improves the job estimate, planning and scheduling by receiving feedback from maintenance supervisors, maintenance leads, production supervisors, engineers and operation coordinators.
- Keep accurate metrics on the performance of planning and scheduling functions and provide timely reports to the Maintenance Superintendent.

**ACCOUNTABILITY**

Performance of the Planner in meeting identified responsibilities is evaluated on the following measures:

- Schedule compliance: