Vendor and Contract Specialist

1 week ago

Toronto, Canada Toronto Transit Commission Full time

**JOB INFORMATION**
**Requisition ID**: 9127
**Number of Vacancies**: 1
**Department**: Talent Management (20001209) - Talent Management (30000064)
**Salary Information**: $88,306.40 - $110,401.20
**Pay Scale Group**: 09SA (CAN/S/J/09SA)
**Employment Type**: Regular
**Weekly Hours**: 35 **Off Days**: Saturdays & Sundays **Shift**: Day
**Posted On**: March 5, 2024
**Last Day to Apply**: March 15, 2024

The Toronto Transit Commission (TTC) is North America's third largest transit system and has been recognized as one of the top places to work in the GTA. Guided by a forward-thinking strategic plan, the TTC's vision is to be a transit system that makes Toronto proud. The TTC's recruitment efforts are directly aligned to its mission of providing "a reliable, efficient, and integrated bus, streetcar and subway system that draws its high standards of customer care from our rich traditions of safety, service and courtesy."

**Career Opportunity**:

- Reporting to the Director, Talent Acquisition & Outreach, the Vendor and Contract Specialist is responsible for overseeing and coordinating activities for all contracted services within the Talent Management Department. This position is responsible for a wide range of activities associated with the preparation, administration, and ongoing monitoring of third party service contracts, ensuring that all contracts offer the most efficient and cost-effective approach to acquiring required services. The Vendor and Contract Specialist will develop policies and procedures while ensuring those processes are documented.**What You Will Do**:

- Partners with internal and external stakeholders to establish contracts that offer the most efficient and cost-effective approach to acquiring services required by the Talent Management Department.
- Prepares formal Statements of Work (SOW), Requests for Proposal (RFP), Requests for Tender (RFT) and Requests for Information (RFI).
- Works with department leadership to develop evaluation and weighting criteria for evaluating and comparing proposals.
- Incorporates Equity, Diversity and Inclusion language, principles and best practices into contractual agreements.
- Works with the Procurement & Category Management (PCM) Department to finalize terms and tenders.
- Understands what commitments and risks are being assumed with the contract, both within the Talent Management Department and TTC as a whole, and flags potential concerns to the Director, Talent Acquisition & Outreach, PCM staff, and other stakeholders as required.
- Administers and oversees all Talent Management Department contracts, in accordance with the terms of the contract and TTC policies and procedures.
- Monitors and oversees the day to day performance, activities and requirements for all contracts and vendors, ensuring effective operational delivery of contracted services and adherence to Service Level Agreements.
- Participates in and/or chairs vendor kick-off meetings.
- Reviews and tracks invoices, ensuring that they are appropriate, consistent with the terms of the contract, and paid promptly.
- Works with departmental Financial Analyst to ensure contract spend is categorized correctly and follows approved budget limits.
- Reconciles departmental Purchasing Card monthly statement following outlined procedures.
- Tracks and monitors vendor deliverables and performance against contractual obligations.
- Acts as the main point of contact with vendors, communicates with vendors when issues arise and suggests corrective actions. Contacts the PCM Department for assistance with performance management, as required.
- Ensures that all stakeholders are made aware of any variation or proposed amendments to executed contracts.
- Tracks and maintains awareness of contract expiry dates and works with Talent Management leadership and PCM on renewal strategies.
- Ensures that new contracts and existing contract renewals, are initiated on time and in accordance with TTC policies and procedures.
- Monitors expenditures for contracted services and assists with annual budget preparation.
- Provides data analysis and reporting as required to aid in informed decision making.
- Develops, improves, adheres to, and executes the contract administration process ensuring practices are in line with contractual obligations and TTC Policies.
- Demonstrates behaviours that support diversity, inclusion, and a respectful work and service environment that is free from discrimination and harassment. Helps to remove barriers and accommodate employees and customers (within their area of responsibility) in accordance with TTC’s commitments and obligations under the Ontario Human Rights Code (OHRC) and Related Orders, the Accessibility for Ontarians with Disabilities Act (AODA), and TTC’s policies.
- Performs related duties as assigned.

**What Skills Do You Bring?**:
- Communicate in a variety of mediums- Audit systems, processes, and products-
**What Qualifications Do You Bring?**:

- A University Degr

  • Vendor/ Contracts Management Specialist

    2 weeks ago

    Toronto, Ontario, Canada Huntel Global Full time

    Title: Vendor/ Contracts Management Specialist- IT Location: Toronto, ON, Canada (Hybrid)Type:Long Term Contract Introduction: Join a rock-solid organization as our client's next IT Vendor/ Contracts Management Specialist and sit at the center of projects that drives decisions. You'll help one

  • Vendor/contracts Management Specialist

    3 weeks ago

    Toronto, Canada Tangentia Full time

    JOB DETAILS Job Tittle: Vendor/Contracts Management Specialist Duration: Long Term Location - Toronto ON (3 days onsite/2 days remote) 5-10 years' experience as a Vendor/Contracts Management Specialist who needs to hit the ground running: Must Haves: - Assessing current business/commercial and legal risks in existing and/or new contracts - Review and...

  • Vendor and Contract Management Specialist

    3 weeks ago

    Toronto, Canada Dixon Hall Full time

    **Employment Type**: Full-time **Department**: Procurement **Union**: Excluded **Posting Date**: August 24,2023 **Posting Close**: September 7,2023 **Dixon Hall **is a multi-service agency located in the heart of east downtown Toronto committed to realizing the vision of a city where everyone thrives. Since 1929, we have been touching the lives of thousands...

  • Vendor and Contract Management Specialist

    2 weeks ago

    Toronto, Ontario, Canada Dixon Hall Full time

    Employment Type: Full-timeDepartment: ProcurementUnion: ExcludedPosting Date: August 24,2023Posting Close: September 7,2023Dixon Hall is a multi-service agency located in the heart of east downtown Toronto committed to realizing the vision of a city where everyone thrives. Since 1929, we have been touching the lives of thousands of our community's most...

  • Vendor/Contracts Management Specialist

    2 weeks ago

    Toronto, Ontario, Canada PrecisionERP Incorporated Full time

    PrecisionERP is currently recruiting for a Vendor/Contracts Management Specialist to work an initial 6-month hybrid style contract with one of our clients in Toronto, ONTentative Start Date:June 3, 2024 Hybrid style - 3 days onsite, 2 days remote Experience Required: 5+ years experience as a

  • Vendor and Contract Management Specialist

    2 weeks ago

    Toronto, Ontario, Canada Dixon Hall Full time

    Employment Type: Full-timeDepartment: ProcurementUnion:ExcludedFile #: 23-F&A-04Posting Date: April 25, 2023Posting Close: May 9, 2023Dixon Hall is a multi-service agency located in the heart of east downtown Toronto committed to realizing the vision of a city where everyone thrives. Since 1929, we have been touching the lives of thousands of our community's...

  • Vendor- Contracts Management Specialist

    2 months ago

    Toronto, Canada Randstad Canada Full time

    Our public sector client is looking for a Vendor/Contracts Management Specialist for an initial 6 month contractThis person will be:Assessing current business/commercial and legal risks in existing and/or new contracts· Review and drafting of contracts, statements of work and related documentation· Building accountability and standards for supplier...

  • Vendor- Contracts Management Specialist

    1 month ago

    Toronto, Canada Randstad Canada Remote Work Freelance Full time

    Our public sector client is looking for a Vendor/Contracts Management Specialist for an initial 6 month contractThis person will be:Assessing current business/commercial and legal risks in existing and/or new contracts· Review and drafting of contracts, statements of work and related documentation· Building accountability and standards for...

  • Contracts Specialist

    4 weeks ago

    Toronto, Ontario, Canada Home and Community Care Support Services Full time

    CARE AND BE CARED FOR – THIS IS YOUR HOME Are you an experienced Contracts Specialist seeking a rewarding career that cares for others, in an organization that cares for you? You're looking in the right place. Reporting to the Senior Manager, Contract Modernization and Implementation the Temporary Contracts Specialist – Medical Equipment & Supplies (MES)...

  • Contracts Specialist

    1 month ago

    Toronto, Ontario, Canada Home and Community Care Support Services Full time

    CARE AND BE CARED FOR – THIS IS YOUR HOME Are you an experienced Contracts Specialist seeking a rewarding career that cares for others, in an organization that cares for you? You're looking in the right place. Reporting to the Senior Manager, Contract Modernization and Implementation the Temporary Contracts Specialist – Medical Equipment & Supplies (MES)...

  • Contracts Specialist

    2 weeks ago

    Toronto, Ontario, Canada Home and Community Care Support Services Full time

    CARE AND BE CARED FOR – THIS IS YOUR HOME Are you an experienced Contracts Specialist seeking a rewarding career that cares for others, in an organization that cares for you? You're looking in the right place. Reporting to the Senior Manager, Contract Modernization and Implementation the Temporary Contracts Specialist – Medical Equipment & Supplies (MES)...

  • Vendor Management Specialist

    2 weeks ago

    Toronto, Ontario, Canada SSENSE Full time

    Company Description SSENSE (pronounced [ es -uhns]) is a global technology platform operating at the intersection of culture, community, and commerce. Headquartered in Montreal, it features a mix of established and emerging luxury brands across womenswear, menswear, kidswear, and Everything ElseTM.SSENSE has garnered critical acclaim as both an...

  • Vendor Management Specialist

    5 days ago

    Toronto, Canada LCBO Full time

    Location Address: 100 Queens Quay East, 9th Floor, Toronto Number of Openings: 1 Salary / Pay: $64,745.00 - $113,090.00 Description du poste: Vendor Management Specialist Do you thrive in a fast-paced environment where collaboration and innovation are at the core of business? Reporting to the Program Manager, you will handle external vendor lifecycle in...

  • Vendor Governance Specialist

    2 weeks ago

    Toronto, Ontario, Canada Fairstone Full time

    Internal job title: Specialist, Vendor Relations_Reporting to the Senior Manager of Vendor Governance, the incumbent is responsible for performing analysis and making recommendations concerning contracts and procurement processes. The incumbent will provide advisory assistance in supplier management.Responsibilities: Subject matter expert in Vendor...

  • Contract & Performance Specialist

    2 weeks ago

    Toronto, Ontario, Canada Huntel Global Full time

    Title: Vendor/ Contracts Management Specialist- IT Location: Toronto, ON, Canada (Hybrid)Type: Long Term Contract Join a rock-solid organization as our client's next IT Vendor/ Contracts Management Specialist and sit at the center of projects that drives decisions. You'll help one of Canada's most trusted organizations work on the latest project, and be...

  • IT Contract, Specialist

    2 weeks ago

    Toronto, Ontario, Canada Quantum Full time

    Position: IT Contracts Specialist Location: Toronto/ Hybrid (3 days on-site per week) Job Type: 6-month contract to perm Our client is looking for an experienced IT Contract Specialist to join their team on a 6-month contract with a possibility to convert to permanent full-time engagement after. Reporting to the Director, IT VMO, you will be responsible for...

  • Vendor Performance Specialist

    7 days ago

    Toronto, Canada Reliance Home Comfort Full time

    Find Your Limitless with Reliance By joining Reliance as a Vendor Performance Specialist, you’ll become an important team member and will be provided with the tools you need to succeed. We have ambitious growth plans and are looking for Team Members who want to grow with us. At Reliance, we pride ourselves on the fact that we provide limitless...

  • Vendor Performance Specialist

    2 weeks ago

    Toronto, Ontario, Canada Reliance Home Comfort Full time

    Find Your Limitless with RelianceBy joining Reliance as a Vendor Performance Specialist, you'll become an important team member and will be provided with the tools you need to succeed. We have ambitious growth plans and are looking for Team Members who want to grow with us. At Reliance, we pride ourselves on the fact that we provide limitless opportunities...

  • Vendor Management Specialist

    4 weeks ago

    Toronto, Canada SSENSE Full time

    Company Description SSENSE (pronounced [ es -uhns]) is a global technology platform operating at the intersection of culture, community, and commerce. Headquartered in Montreal, it features a mix of established and emerging luxury brands across womenswear, menswear, kidswear, and Everything ElseTM.SSENSE has garnered critical acclaim as both an...

  • Vendor Compliance Specialist

    5 days ago

    Toronto, Canada Toronto Community Housing Full time

    Job #: **8478** - Division: **Finance** - Vacancy Type: **Full-time Temporary** - Affiliation: **Non-Union: Management & Exempt** - Contract Length: **Approximately 1 year** - Grade: **07** - # of Vacancies: **1** - Salary/Hourly Range: **102,185 - 122,622** - Hiring range/wage: **102,185 - 112,404** - Work Details (Days/hours): **Monday - Friday 36.25 hrs...