Space Occupancy Planner

7 months ago

Ottawa, Canada BGIS Full time

**ABOUT US**

**SUMMARY**

The **Space/Occupancy Planner **ensures the effective management of space occupied by an assigned Client, assists in developing strategic occupancy plans & forecasts and develops options to achieve client occupancy needs. The Planner provides options with timelines, estimated cost and development scope. Options are developed in support of occupancy planning and in response to Client business needs. The incumbent works with internal BGIS, Client and consultant resources, as required, to ensure timely, successful implementation of space & occupancy planning objectives and initiatives.

**KEY DUTIES & RESPONSIBILITIES**

**Occupancy Planning**
- Baseline existing facilities to determine square footage (rentable and useable) and lease terms and expirations.
- Identifies priority needs or planned changes, relocation or renewals, as needed in support of achieving Client business needs.
- Prioritization and plans are made in alignment with overall occupancy and space standards and strategies.
- Develops short
- and long-range facility utilization plans, including space and headcount forecasting and space allocations having regard to reducing cost of space to the Client and ensuring that existing vacancies are utilized before additional commitments are made.
- Creates “What If” scenario planning, portfolio/space modelling as required.
- Produces 3D renderings / visualizations / presentations.

**Occupancy Reporting/Analysis**
- Analyzes the CAFM system outputs, evaluates current space usage in relation to cost, standards, strategic and Client business drivers.
- Prepares studies and reports outlining facilities plans for consultation and recommendation with the Client.
- Analyzes cost / benefit to client group for proposed changes and makes recommendations based on what is best for the Client.
- Ensures proper and timely project
- and administrative-related reporting and systems inputs.

**Continuous Improvement**
- Identifies situations which represent opportunities for significant cost savings and Client business improvements and makes appropriate recommendations.
- Liaises with necessary divisions within BGIS and the Client Group to initiate the implementation of approved plans / changes to space (i.e. leasing, design, project management, and finance).
- Works with appropriate parties (Project Management, Client Services, and Client and contractor resources) to ensure continuous improvement and successful delivery of space planning needs.

**Other**
- Manages expectations and needs of Client user groups without compromising Client or BGIS objectives.
- Incorporates sustainable practices, where practical, into space planning delivery, in accordance with BGIS processes.
- Performs other duties, as assigned.

KNOWLEDGE & SKILLS
- Ability to create 3D renderings and visualizations / presentations.
- Experience in facilities office planning and general knowledge of real estate business.
- General understanding of leasing structures.
- Strong working knowledge of project management, design, move management, construction and scheduling as well as knowledge of various furniture systems, interiors, materials, and finishes.
- Knowledge of and experience with industry standards and regulations.
- Strong organizational and time management skills. Ability to manage multiple assignments simultaneously.
- Results-oriented.
- Strong client service / management skills.
- Strong interpersonal skills.
- Excellent verbal and written communication skills, including presentation, documentation and report writing skills.
- Strong analytical, problem solving and conflict management skills.
- Ability to assist with RPF bid document submissions.
- Develop client case studies for marketing materials.
- Thorough knowledge of building code.
- IWMS and/or space management tool for occupancy planning.

**Licenses and/or Professional Accreditation**
- Interior Design is required.
- NCIDQ, LEED AP, BCIN, MCR, Bill 124 would be considered an asset.

  • Occupational Therapist

    2 weeks ago

    Ottawa, Ontario, Canada FunctionAbility Rehabilitation Services Full time

    Life Care Planner Occupational TherapistWe are seeking a skilled and experienced Life Care Planner Occupational Therapist to join our team at FunctionAbility Rehabilitation Services. As a Life Care Planner, you will play a critical role in developing and implementing life care plans for individuals who have suffered traumatic and acquired neurological...

  • Occupational Therapist Life Care Planner

    18 hours ago

    Ottawa, Ontario, Canada FunctionAbility Rehabilitation Services Full time

    Job OverviewWe are seeking an experienced Occupational Therapist Life Care Planner to join our team at FunctionAbility Rehabilitation Services. In this role, you will work closely with our multidisciplinary team to provide expert assessment and treatment services to individuals with traumatic and acquired neurological injuries and severe orthopedic injuries.

  • Occupational Therapist

    4 weeks ago

    Ottawa, Ontario, Canada FunctionAbility Rehabilitation Services Full time

    We are seeking a highly skilled Occupational Therapist to join our team as a Life Care Planner Specialist at FunctionAbility Rehabilitation Services. As an OT, you will play a vital role in helping individuals who have suffered traumatic and acquired neurological injuries and severe orthopedic injuries.This is a full-time position with a competitive salary...

  • Care Planner Occupational Therapist

    60 minutes ago

    Ottawa, Ontario, Canada FunctionAbility Rehabilitation Services Full time

    Job SummaryWe are seeking a highly skilled and experienced Care Planner Occupational Therapist to join our team at FunctionAbility Rehabilitation Services.As a Care Planner Occupational Therapist, you will play a crucial role in providing expert assessment and treatment services to individuals who have suffered traumatic and acquired neurological injuries...

  • Occupational Therapist Life Care Planner

    2 weeks ago

    Ottawa, Ontario, Canada FunctionAbility Rehabilitation Services Full time

    **FunctionAbility Rehabilitation Services**: A Leading Provider of Multidisciplinary Rehabilitation ServicesWe provide expert assessment and treatment services province-wide to individuals who have suffered traumatic and acquired neurological injuries, as well as severe orthopedic injuries.This role is ideal for a highly skilled Life Care Planner...

  • Occupational Therapist

    26 minutes ago

    Ottawa, Ontario, Canada FunctionAbility Rehabilitation Services Full time

    Job Title: Occupational Therapist - Life Care Planner About the Role:We are seeking an experienced Occupational Therapist to join our team as a Life Care Planner. As a key member of our multidisciplinary team, you will play a critical role in providing expert assessment and treatment services to individuals who have suffered traumatic and acquired...

  • Assistant Planner

    3 days ago

    Ottawa, Canada University of Ottawa Full time

    Job title under review The University of Ottawa—A crossroads of cultures and ideas The University of Ottawa is home to a dynamic community of over 50,000 students, faculty and staff, who live, work and study in both French and English. Our campus is a crossroad of cultures and ideas, where bold minds come together to inspire game-changing ideas. We...

  • Strategic Space Planner for Architectural Excellence

    3 weeks ago

    Ottawa, Ontario, Canada Parkin Architects Ltd. Full time

    We are a renowned employee-owned architectural practice firm with a track record of delivering practical, innovative, and cost-effective designs.With offices across Canada, we serve both domestic and international clients with the immediacy and attention of a local service. Our team consists of over 100 experienced architects, designers, project managers,...

  • Life Care Planner Ot

    1 month ago

    Ottawa, Canada FunctionAbility Rehabilitation Services Full time

    **Life Care Planner** **Why FunctionAbility?** - **NEW monthly phone allowance**: - **Signing Bonus - up to $2500**: - **Relocation Bonus (if applicable)**: - **Autonomy over schedule and flexibility allowing for work-life balance**: - **Stability of working with a company with over 20 years experience**: - **Education Funding**: - **Self-directed...

  • Occupational Therapist

    3 weeks ago

    Ottawa, Ontario, Canada FunctionAbility Rehabilitation Services Full time

    Life Care Planner Occupational TherapistAt FunctionAbility Rehabilitation Services, we are seeking a highly skilled Life Care Planner Occupational Therapist to join our multidisciplinary team. As a key member of our team, you will play a vital role in providing expert assessment and treatment services to individuals who have suffered traumatic and acquired...

  • Life Care Planner OT

    4 weeks ago

    Ottawa, Canada FunctionAbility Rehabilitation Services Full time

    Life Care Planner Why FunctionAbility? NEW monthly phone allowance Signing Bonus - up to $2500 Relocation Bonus (if applicable) Autonomy over schedule and flexibility allowing for work-life balance Stability of working with a company with over 20 years experience Education Funding Self-directed funding for mental health, wellness and/or retirement...

  • Manager, Space Management

    7 months ago

    Ottawa, Canada BGIS Full time

    **Who We Are** **SUMMARY** The Manager, Space Management is part of an integrated team delivering real estate services, who’s focus is on the delivery of workplace services including space planning and design, drawing and occupancy management, relocation services and workplace advisory services. The scope of the role includes leading and managing the...

  • Occupational Therapist Life Care Planning Role

    4 days ago

    Ottawa, Ontario, Canada FunctionAbility Rehabilitation Services Full time

    About FunctionAbility Rehabilitation ServicesWe are a leading provider of multidisciplinary rehabilitation services, dedicated to delivering high-quality care to individuals with traumatic and acquired neurological injuries and severe orthopedic injuries. Our supportive and vibrant culture fosters collaboration, innovation, and individualized care for our...

  • Life Care Planner Ot

    2 days ago

    Ottawa, ON, Canada FunctionAbility Rehabilitation Services Full time

    *Life Care Planner **Why FunctionAbility?** *NEW monthly phone allowance** *Signing Bonus – up to $2500** *Relocation Bonus (if applicable)** *Autonomy over schedule and flexibility allowing for work-life balance** *Stability of working with a company with over 20 years experience** *Education Funding** *Self-directed funding for mental health, wellness...

  • Life Care Planner Ot

    3 weeks ago

    Ottawa, ON, Canada FunctionAbility Rehabilitation Services Full time

    *Life Care Planner **Why FunctionAbility?** *NEW monthly phone allowance** *Signing Bonus – up to $2500** *Relocation Bonus (if applicable)** *Autonomy over schedule and flexibility allowing for work-life balance** *Stability of working with a company with over 20 years experience** *Education Funding** *Self-directed funding for mental health, wellness...

  • Event Planner

    7 months ago

    Ottawa, Canada Better Business Bureau Full time

    **Responsibilities**: 1. **Event Planning and Execution**: - Collaborate with clients to understand their event vision, requirements, and goals. - Ensure seamless execution of events, troubleshooting any issues that arise during the planning process or on the event day. 2. **Client Relationship Management**: - Cultivate strong relationships with clients...

  • Life Care Planner OT Position

    4 days ago

    Ottawa, Ontario, Canada FunctionAbility Rehabilitation Services Full time

    Job OverviewFunctionAbility Rehabilitation Services is a leading provider of multidisciplinary rehabilitation services. We offer a dynamic and supportive work environment, where our team members can thrive and make a meaningful difference in the lives of our clients.About the RoleWe are currently seeking an experienced Occupational Therapist to join our team...

  • Occupational Therapist

    2 weeks ago

    Ottawa, Ontario, Canada FunctionAbility Rehabilitation Services Full time

    Life Care Planning Specialist OpportunityWe are seeking an Occupational Therapist to join our team as a Life Care Planning Specialist. In this role, you will work with individuals who have acquired brain injuries, spinal cord injuries, amputations, chronic pain or other health problems requiring future care.About the Role:Prepare future cost of care reports...

  • Junior Planner

    6 months ago

    Ottawa, Canada Fotenn Consultants Inc. Full time

    Your New Role Fotenn is looking to hire two Junior Planners. One position will be based out of our Ottawa office, and one position based out of either our Kingston or Toronto office. **Qualifications**: - Undergraduate and/or Master’s level university degree in urban planning; - Experience in the field of urban planning is an asset; - Practical...

  • Planner 2, Parks and Facilities Planning

    3 months ago

    Ottawa, Canada City of Ottawa Full time

    Requisition ID: 14711 Department: Rec, Cultural & Facility Services Dept. Service: Parks & Facilities Planning Services Employment Type: up tp 2 Full-time Permanent and up to 3 Full-time Temporary positions Work Hours: 35.00 hours per week Affiliation: CIPP Salary Information: $91 476,84 - $111 314,84 annually (2024 rates of pay) Location: 100 Constellation,...