Outgoing Exchange Coordinator

3 weeks ago

Ottawa, Canada Carleton University Full time

**Duties and Responsibilities**:
Reporting to the Assistant Manager, International Student Services Office, and liaising closely with academic departments, the incumbent is responsible for promoting and administering Carleton University's academic linkage and exchange programs for incoming and outgoing students. The incumbent may also be involved in the processing, renewal, and monitoring of new and existing international academic exchange agreements specifically tailored to students requiring an international exchange experience. The position will also be responsible for assisting in the delivery of engagement activities for incoming and outgoing exchange students.

**Qualifications**:
**The incumbent must possess the following qualifications**:

- Conversant with the structure of Carleton University;
- Excellent knowledge of the types of exchange program activities being fostered at the university;
- Academic advising skills, knowledge and the rules and regulations outlining the academic audit;
- Strong written and oral communication skills are required;
- Strong organizational skills are required;
- Critical thinking skills and strong problem-solving abilities;
- Creative, flexible, and adaptable;
- Thorough knowledge of the University operating procedures;
- Good administrative skills, sound judgment, tact and ability to deal effectively with people as well as continuing awareness and sensitivity to other cultures.
- Must be trained on updating website, social media and social media tools;
- Strong knowledge of international higher education practices and procedures is required including an understanding of exchange agreements.
- Patience, tact and diplomacy is required to assist with international agreements.
- May require the incumbent to work some evenings and weekends.

**Education and Experience**:
**The above is normally acquired through the completion of**:

- An undergraduate degree from an accredited university.
- Three years of related work experience in a post-secondary environment, ideally related to the administrative of international exchange agreements and programs.
- Experience in academic advising is required.
- Experience must also include at least six of the following fields: Administrative writing; Program evaluation; Website maintenance; Promoting social media; Program facilitation/delivery; Quantitative/qualitative research methods; International education; Marketing; and/or Communications.

**HR Note**:
Carleton University and CUPE 2424 are currently completing a joint job evaluation and pay equity project. The University and the Union are working together to describe the skills, effort, responsibilities and working conditions associated with every CUPE 2424 job, including this one. As a result, the job description that is currently associated with this posting (for recruitment purposes) may be revised to reflect the actual duties captured in the new job descriptions.

Equivalencies will be considered. Applicants are encouraged to provide information which may demonstrate equivalent qualifications. Please note that applicants may be required to complete an employment test as part of the selection process for this position. Those applicants that are selected for an interview will be requested to contact the Human Resource Advisor assigned to this competition as soon as possible to discuss any accommodation requirements. Arrangements will be made to accommodate your request in a timely manner. Carleton University is strongly committed to fostering diversity within its community as a source of excellence, cultural enrichment, and social strength. We welcome those who would contribute to the further diversification of our University including, but not limited to: women; visible minorities; First Nations, Inuit and Métis peoples; persons with disabilities; and persons of any sexual orientation or gender identity and expressions.

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