Project Management Assistant

3 weeks ago

Vancouver, Canada The City of Vancouver Full time

**Requisition ID**:39792

**Organization**

Located on the traditional, ancestral and unceded lands of the xʷməθkʷəy̓əm (Musqueam), Sḵwx̱wú7mesh (Squamish), and səlilwətaɬ (Tsleil-Waututh) Peoples, Vancouver has a commitment to becoming a City of Reconciliation. Vancouver consistently ranks as one of the world’s most liveable cities and is working towards being the greenest city in the world. Named among Canada's Top 100 Employers, BC's Top Employers, and Canada's Greenest Employers, the City of Vancouver seeks colleagues who can help shape and embody our core commitments to sustainability, decolonization, equity and outstanding quality of life for all residents.

Consider joining our committed team of staff and being part of an innovative, inclusive and rewarding workplace.

**Main Purpose and Function**
The Project Management Assistant plays a critical role in delivering non-market rental housing on City-owned land for individuals and families on low to moderate incomes across Vancouver. The position’s primary purpose is to support a team of Development Managers and coordinate project management functions to assist in the expedited delivery of non-market housing.

The position reports to the Senior Development Manager and works closely with, and in a supportive role for Development Managers. The position consults and works with key business stakeholders incuding funders, city staff, contractors and consultants.

**Specific Duties/Responsibilities**
- Sets up project folders and project documents, including schedule and budget tracking forms
- Drafts project charters
- Populates and maintains stage gate deliverables and approvals and quarterly project reporting
- Maintains a portfolio level schedule of all NMHDO projects
- Drafts scopes of work and coordinates procurement/invoice payment activities related to projects
- Documents and collates/reports progress towards portfolio action items and risks
- Coordinates cost reconciliation with Non-Profit-Partners for reimbursement
- Reviews and maintains Non-Profit-Partners construction reporting, escalating issues to Development Manager or Senior Development as required
- Establishes and maintains liaison with a variety of internal and external contacts; provides information and assistance to other department staff, the public, consultants and contractors
- Ensures proper project closeout at completion. Manages the sign-off process for project deliverables from stakeholders
- In collaboration with Development Manager, organizes and conducts a lessons-learned session
- Documents and presents a project closeout analysis
- Other duties/responsibilities as assigned

**Qualifications**:
Education and Experience:

- Bachelors’ degree in Planning, Business Administration, Urban Land Economics or related discipline
- Training in Project Management methodologies
- Several years experience in the planning, design and construction industry (preferably non-market housing sector)
- Experience working as project coordinator preferrably within a public sector environment or an equivalent combination of education and experience
- Certified Associate in Project Management (CAPM) certification is an asset

Knowledge, Skills and Abilities:

- Considerable knowledge of project management methodologies and standards
- Good understanding and interest in development of residential and mixed use projects
- Ability to write effectively, prepare status reports and summaries
- Ability to create and maintain spreadsheets and tracking documents
- Ability to create presentations in PowerPoint
- Ability to manage large work loads and multitask effectively
- Ability to focus on details, while maintaining a balanced high-level view of an assignment
- Ability to deal effectively and tactfully and maintain cooperative working relationships with a wide variety of internal and external contacts
- Ability to independently research topics, summarize results and make appropriate recommendations
- Knowledge of the City of Vancouver Permit practices and Planning processes an asset
- Knowledge the Vancouver real estate market an asset

The City’s COVID-19 vaccination policy is currently suspended and as a result, vaccination against COVID-19 is not required at this time. However, should circumstances change and the City deem it necessary to re-introduce such policy, you may be required to provide proof of vaccination against COVID-19 in order to be eligible to continue performing your duties.

**Business Unit/Department**:Arts, Culture and Community Services (1200)

**Affiliation**:CUPE 15 Non Pks

**Employment Type**:Regular Full Time

**Position Start Date**:January, 2024

**Salary Information**:Pay Grade GR-024: $38.68 to $45.68 per hour

**Application Close: December 3rd**

At the City of Vancouver, we are committed to recruiting a diverse workforce that represents the community we so proudly serve. Indigenous peoples, people of colour, 2SLGBTQ+ persons including all genders an

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