Operations Assistant

6 months ago

Berwick, Canada Nova Scotia School Boards (NSSB) Full time

**Operations Assistant (casual)***:
Operations Assistant

Regional Office, Berwick

Casual position effective immediately

Hours of work: as needed basis

Education Entities Non-Union Compensation Framework, Band 2

Salary $38,526-$48,158 annually (pro-rated for term of employment and depending on qualifications and experience)

Terms and conditions of employment are in accordance with the Terms and Conditions of Employment for Non-Union Employees (AVRCE).

Reporting to the Executive Assistant to the Director of Operations.

**Qualifications and Abilities**:

- Minimum one year secretarial/clerical training at a Community College or equivalent is required.
- Previous office experience.
- Proven clerical skills with strong communication, collaborative, and organizational abilities.
- Experience with Microsoft Word, Excel, Adobe, and SAP.
- Accounting experience and experience with accounting software.
- Accurate typing skills and precise electronic filing skills.
- Ability to work independently and accurately while on a flexible schedule.
- Ability to communicate effectively with staff, parents, and the public.
- Familiarity with current office procedures and equipment.
- Knowledge and familiarity with SAP modules including Materials Management (Procurement), Plant Maintenance, Finance, Time Entry and Human Capital Management (HCM) Cross-Application Time Sheet (CATS) time entry; and Bus Planner routing software would be considered an asset.
- Effective written communication skills.
- Ability to solve problems independently, to work as part of a team and to exercise good judgment, take initiative and accept responsibility, and the ability to manage time effectively.
- Enthusiastic with a pleasant demeanor.

**Duties and Requirements**:

- Receive and match packing slips for deliveries with applicable invoices.
- Prepare, verify, and code invoices for processing payment.
- Enter data into appropriate database fields, records, and files.
- Prepare, photocopy, assemble and distribute documents.
- Initiate purchase orders with appropriate budget financial codes for approval.
- Prepare spreadsheets for tracking and reporting of data.

Details regarding the specific responsibilities relating to this position may be obtained by contacting the immediate supervisor, Paula Henley, Acting Executive Assistant to the Director of Operations (902-538-4661).
- This position is first available to current “Non-Union” employees of the Annapolis Valley Regional Centre for Education.

We thank all applicants for their interest, however, only those short-listed for an interview will be contacted.

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