Project Manager

6 months ago

Burnaby, Canada PEREGRINE Full time

We are an award-winning architectural millwork company focused on building quality craftsmanship and long term customer relationships.

PEREGRINE's high-quality work can be seen in many of the top restaurant and retail brands throughout North America including JOEY, The Keg, Hy’s Steakhouse, Earls, Starbucks and Arc’teryx. We have a highly skilled team of 80 employees and a well equipped 50,000 SQFT facility that allows us to execute on projects of any scale.

**Position**:Project Manager

**Responsible to**:General Manager

**_Position Summary:_**

The Project Manager is responsible for organizing the project from Order Acceptance to Install Complete on-time and on-margin. They are the main point of contact with the customer, and are responsible for pulling the required information for successful projects into the project team.

**_Responsibilities:_**
- **Review design documents (i.e. IFC Drawings)**:

- Identify project risks early on and plan appropriate resolutions.
- **Develop project schedule with stakeholders**:

- Develop drawing submission schedule with Engineer.
- Develop purchasing plan with Engineer.
- Determine production windows.
- **Maintain internal documents (SQL, Quoteworks, Shipping calendar etc)**:

- **Pull required information from customer**:

- Connect Engineer and Install Manager with Contractor team as early in the process as possible.
- Ensure that engineer, production, and install staff receive information as soon as requested.
- **Facilitate transfer of information between departments (Engineer, Lead Hand, Install, etc)**:

- **Negotiate shared responsibilities with customer and other trades**:

- Clarify edges of scope and convey internal Engineer requirements to GC.
- **Advise engineer on cost allowances**:

- Review Engineers required materials vs projected costs and determine if corrective actions need to be taken.
- **Review shop drawings**:

- Review shop drawings and provide guidance to Engineer on best material and construction methodologies.
- Ensure shop drawings are submitted on time (escalate delays to the Engineering Manager as they are identified)
- **Purchase raw materials**:

- Work with purchaser to source materials.
- Review material takeoff in Quoteworks (take-off is complete and accurate)
- Set meeting date for project purchasing reviews with GM/CFO.
- Once purchasing plan is approved push to purchaser and follow up on material delivery.
- Ensure materials are purchased on-time.
- Check key raw materials as they are received.
- **Arrange outsource items throughout project**:

- Where possible obtain two quotes for review.
- Work with purchaser to write P.O.
- Convey requirements (drawings, timelines, budget, etc.) to contracted parties.
- Work with logistics team to arrange pickup, delivery and movement of items.
- **Control job budget**:

- Review initial projected margin and work towards improving it.
- Look for opportunities for change orders where they make sense.
- **Review production progress**:

- Work with Lead Hand and General Manager to plan optimal production sequence.
- Attend quality check meetings.
- Review materials requirements (needed and excess) during production to ascertain whether returns are required.
- **Arrange shipping and install of project**:

- Determine, through Install Managers recommendations, the best time to begin install.
- Ensure all site deliveries are booked internally and externally.
- Ensure required equipment is provided to site (scissor lifts, etc).
- **Documentation and job folder maintenance**:

- Review purchase order or contract at beginning of the project. Ensure scope is complete and accurate
- Provide customer with initial documentation as required (WCB clearance, Certificate of Insurance etc.)
- Maintain an organized and complete job folder with the following critical documents:

- Final contract
- Final shop drawings
- Final IFC customer drawings
- Invoices & progress invoicing file
- Project purchase orders
- Project job costing (final)
- Submit monthly progress invoicing file to CFO/accounting and ensure job 100% invoiced
- **Service customer during warranty period and beyond**:

- The PM is the main point of contact in the future for warranty issues and additions.

**_Core Competencies_**
- **Software proficiencies**:

- Adobe PDF
- Microsoft Office Suite
- Excel
- Word
- Access DB
- Internal Programs/Shared Spreadsheets
- Quoteworks
- Sequence List
- PM Allocation
- **Product Knowledge**:

- In-depth knowledge of Peregrine’s products, primarily commercial and retail millwork.
- Understanding of how our product interacts with other trades on-site.
- Understanding of common materials, and their best use pertaining to millwork.
- Understanding of common hardware, and their best use pertaining to millwork.
- Understanding of quality as it pertains to millwork.
- **Project Knowledge**:

- Ability to assess a projects schedule with associated risks.
- Skills to troubleshoot project risks to mitigate them.

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