Property Management Assistant 2

2 weeks ago


Cranbrook, Canada Canadian Mental Health Association for the Kootenays Full time

**Hours**:35 hours per week

**JOB SUMMARY**:Provides a variety of administrative and property management assistance and support to the on-site Property Manager. Assists with tenant intakes and unit inspections. Produces reports from a variety of databases and information sources using spreadsheet or database software (such as Excel, etc.).Ensures that recording and reporting functions are accurately and regularly carried out in accordance with Association standards and property management requirements are met and maintained.

**KEY DUTIES AND RESPONSIBILITIES**:

- Provides administration support services in order to ensure efficiency, effectiveness, tenant stability and facility monitoring at assigned housing sites.
- Answers the phone and or in-person inquiries and routes to appropriate staff member as required. Responds to routine queries with regard to the organization and services provided.
- Assists with tenant intake. This may include completing forms, scheduling appointments and conducting the intake to determine eligibility and suitability for tenancy
- Assists with the completion of rent reviews and unit inspections.
- Distributes information, delivers printed information to tenants, and runs errands as requested.
- Tracks and orders office and program supplies when necessary. Maintains a variety of records including petty cash and mileage reporting.
- Maintains the general filing system and files all correspondence
- Provides word processing, data input and typing support such as correspondence, completion of forms and tenant information. Drafts routine correspondence such as thank you letters, tenant notification letters and internal memoranda.
- Provide vacation coverage for Property Manager, when required.
- Provide information to community members/stakeholders who inquire about services.
- Performs other related duties as require

**QUALIFICATIONS**:

- Grade 12 plus related post-secondary courses in human, social services or administration field.
- One (1) years recent related experience.
- Or an equivalent combination of education, training, and experience.
- Current BC Driver’s License and reliable personal vehicle willing to use for work tasks.
- Knowledge of local community resources and awareness of local cultural diversity & local social sector issues
- Strong Microsoft Office (Outlook, Word, Excel, PowerPoint) skills
- Ability to read and interpret documents such as safety policies, operating and maintenance procedures and manuals.
- Ability to write routine reports and correspondence.
- Ability to define issues, collect data, establish facts and draw valid conclusions.
- Ability to manage stressful, emergency and crisis situations.
- Ability to work cooperatively with individuals from diverse economic, cultural and social backgrounds.
- Ability to participate in meetings, conferences and other events outside of regular work hours.

CMHA Kootenays thanks all applicants; however, only those selected for interviews will be contacted

**Salary**: From $23.47 per hour

**Benefits**:

- Company pension
- Dental care
- Disability insurance
- Employee assistance program
- Extended health care
- Life insurance
- Vision care

Flexible Language Requirement:

- French not required

Schedule:

- Day shift
- Monday to Friday

Work Location: One location

Application deadline: 2023-05-14


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