Project Assistant, Inclusive Climate Action for

5 months ago

Ottawa, Canada Federation of Canadian Municipalities Full time

**Position**

**Project Assistant, **Inclusive Climate Action for Tunisian Municipalities**

**Department**

**FCM Programs (International)**

**Classification**

**Level 2**

**Salary**

**Our salaries generally range from $51,000 - $58,000 and are based on qualifications and experience**

**Languages**

**Bilingualism (English and French) is required**

**Term**

**Permanent Full-Time**

**Location**

**Hybrid (NCR)**

**Background**

The Federation of Canadian Municipalities (FCM) is the national voice of municipal governments, representing the interests of cities and communities with the federal government.

With over 2,000 members including Canada's largest cities, small urban and rural communities, and 20 provincial and territorial municipal associations, FCM represents over 90% of Canada’s population. As the national voice of Canadian municipalities, FCM is an organization that strives to make the communities Canadians live in more prosperous, sustainable, and equitable.

FCM aspires to be an organization that is deeply respectful, collaborative, empowering and transparent in our work. As the national voice for Canada’s local governments, FCM is committed to strengthening Canada by achieving results for Canadian communities and cities, and by sharing knowledge and experience on the world’s stage, so that others may improve the quality of life in their communities. All leaders in the organization are expected to lead in a manner that embraces these values, the corporate culture and the passion for FCM’s mission.

**Major Purpose**

**_*Please note that this position is contingent on Global Affairs Canada funding*_**

FCM will be implementing the project Partenariat Canada-Tunisie pour l'Action Territoriale d’Adaptation Climatique. The project aims to support the strengthening of climate adaptation and resilience of Tunisian local authorities, while promoting an approach of equity and inclusion for women, youth and vulnerable populations. It will build the capacity of local institutions for climate governance and the adoption of nature-based solutions, including biodiversity considerations. The project will be ending in 2028-2029.

Under the direction of the Project Manager and reporting to the Program Operations Manager, the Project Assistant is responsible to provide administrative, logístical and organizational support for the assigned project. S/he acts as the central point of contact for enquiries for information and services related to this project.

The work at FCM includes FCM becoming an even more member-driven organization that balances the realization of its goals with a people-centered approach. The incumbent embodies FCM’s commitment to being a healthy, diverse, inclusive and anti-racist organization. The Project Assistant will maintain the highest level of confidentiality, professionalism and exercise good judgment including the ability to escalate to management when help is required and being able to meet deadlines as set out by their direct manager within a fast-paced corporate environment.

**Key Responsibilities**
- Acts as the central point for administrative and logistics support related to the assigned project, including responding to enquiries or transferring them to appropriate parties. In coordination with the Project Manager, liaises with the project staff, FCM corporate services (Finance, Information Technology, People & Culture), mission participants and partners, and follows-up on missing information, documentation or other requests.
- Organizes logistics for project activities such as meetings, workshops, study tours, job shadowing programs, Canadian and/or International exchange visits, information sessions and special activities, in coordination with project staff, partners and host municipalities.
- Reviews, processes (codes, validates, verifies) and submits invoices, expense claims and cheque requisitions to the Finance department. May be required to track expenditures against budget, collect information and provide input for annual budget planning.
- Coordinates all travel arrangements related to the project (accommodation, transportation, insurance, advances, etc.) for staff, consultants and volunteers; advises partners, volunteers and consultants on FCM and Treasury Board travel policy and procedures; and if pertinent, liaises with implementing partner in Tunisia to ensure coordination of international travel arrangements.
- Provides administrative support for the project, including: drafting, editing and/or proofreading a variety of documents; and maintaining electronic copy of project documentation (i.e. travelers’ profile, travels checklists, contact information, copies of passports, insurance forms, biographies, etc.) for effective and efficient retrieval of information.
- Supports the capacity development of partners and staff, if applicable, in matters related to administration, logistics, policy interpretation and implementation of administrativ

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