Staff Scheduler

2 months ago

Winnipeg, Canada Health Sciences Centre Full time

**Requisition ID**: 322117

**Position Number**: 20024455

**Posting End Date**: January 31, 2023

**City**: Winnipeg

**Site**: Health Sciences Centre

**Department / Unit**: Central Staffing Office

**Job Stream**: Non-Clinical

**Union**: CUPE-1550(204)

**Anticipated Start Date**: ASAP

**FTE**:0.60

**Anticipated Shift**: Days;Evenings;Nights;Weekends

**Daily Hours Worked**: 7.50

**Annual Base Hours**: 1950

**Salary**:$20.111, $20.715, $21.335, $21.976, $22.635, $23.314

Shared Health leads the planning and coordinates the integration of patient-centred clinical and preventive health services across Manitoba. The organization also delivers some province-wide health services and supports centralized administrative and business functions for Manitoba health organizations.

**Position Overview**:
Under the general direction of the Manager, Central Staffing office, in consultation with the Nursing Supervisor, is responsible for ensuring that adequate staffing levels are maintained for designated units in addition to providing efficient clerical support as assigned.

Duties include:

- Maintaining staffing and payroll processes utilizing ESP.
- Placing calls to staff as required to cover unmet baseline requirements, short-term absences and workload.
- Placing calls to staff and offering additional shifts in accordance with applicable Collective Agreements.
- Ensuring data integrity and accuracy in ESP and in all other aspects relating to staffing and alerts Manager of any discrepancies.
- Following Contingency guidelines utilizing a manual staffing and payroll system, when required.
- Entering data related to purchase salary (agency staff) invoices.
- Acting as a receptionist for the area, taking and relaying messages, greeting and directing, staff, agency staff, visitors, etc..

**Experience**:
**Education (Degree/Diploma/Certificate)**:

- Complete high school education, Manitoba standards, required.
- Successful completion of a recognized secretarial training program or equivalent combination of education and experience as recognized by the Centre, required.

**Certification/Licensure/Registration**:
Not Applicable

**Qualifications and Skills**:

- Preference will be given to those applicants competent in an Indigenous language and/or knowledge in Indigenous customs, traditions and values.
- Typing 45 wpm required.
- Demonstrated proficiency in the use of Microsoft Office (Word and Excel) required.
- Knowledge of Environment for Scheduling Personnel (ESP) or other service based staff scheduling systems preferred.
- Excellent interpersonal and communication skills required.
- Must understand and communicate effectively in English, verbally and in writing.

**Physical Requirements**:

- Work under stressful conditions in a high volume, high traffic environment.

Please note that an employee is not permitted to hold two or more positions in Shared Health that combine to equal more than 1.0 FTE.

Shared Health values and supports employment equity and workplace diversity and encourages all qualified individuals to apply. We thank all applicants but only those selected for an interview will be contacted.

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