Food and Beverage Administrative Coordinator

3 weeks ago


Huntsville, Canada Deerhurst Resort Full time

WHO WE ARE

Deerhurst Resort is your host to the
**true Muskoka experience**.

What is important to us

We
**CARE**.

We have
**FUN**.

We value
**INTEGRITY**.

We believe in
**TOGETHERNESS**.

**Why Deerhurst Resort?**

**Position Summary**

The Food and Beverage Administrative Coordinator will be a key support to the Director of Food & Beverage and Director of Operations in the day-to-day operations of the Food and Beverage department.

**Duties & Responsibilities**:
**Daily**:

- Approve payroll
- Program Micros items for daily menu changes, weekly etc.
- Print group menus and program Micros to match pricing
- Answers telephones, general inquiries to the Conference Services Department

**Weekly**:

- Build weekly schedule template for outlets & banquets under the guidance of manager
- Input final schedule into Tracker for both front and back of the house
- From Opera, prepare weekly forecast for rooms and works with Ian to complete projections
- Communicate and post schedules to staff
- Maintain communication boards
- Maintain guest score communication board
- Input F & B purchases into accounting Spendwise purchasing program for beer, wine, liquor, minerals based on managers par stocks needs

**Monthly**:

- Uniform distribution, process payroll deductions, assist with month end inventory calculations
- Purchase office supplies, Micros rolls, Moneris paper rolls, beverage tickets, menu paper
- Update - review crash kit inventory for all outlets - banquet department
- Update beverage - food invoice values and update inventory values

**Ongoing**:

- Maintain outlet communication boards - binders to ensure most current information is available for service staff. Example: Gift certificate processing, preferred card membership guidelines etc.
- Assist in all F&B printing needs including nametags, group menus, outlet menus etc.
- Manage - maintain Thundertix programming with the assistance of Director of F&B
- Manage “request for days off” by staff members
- Manage - process Micros key card - Moneris card authorization for new staff and departing staff
- Manage - update department coding of staff for accurate Tracker allocations
- Administrate Spendwise purchasing for all front of the house items other than fuel, chemicals, kitchen supplies and food (at this time)
- Prepare Welcome Kits for clients
- Other administrative functions as required

**Visa Requirements**: Must be eligible to work in Canada
- The above job description is not intended to be exhaustive lists of all responsibilities, skills or efforts associated with or expected of the role, but are intended to accurately reflect principal job elements._



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