Coordinator Admin

**Who We Are**:
Integrated Power Services (IPS) is the leading North American solution provider for power management, electro-mechanical and rotating assets. Serving customers across a wide range of industries, including power generation, utilities, water and wastewater, petrochemicals, air separation, oil & gas, metals, mining, paper, aggregates, and cement.

IPS defines world-class electric motor and generator repair, and Power Management every day. When you work for IPS, you can learn from industry experts and discover your potential while being part of a winning team committed to upholding our core values: Safety, Integrity, Teamwork, Accountability, Customer Focus, Entrepreneurial Spirit.

**Key Responsibilities and Expectations**:
The Shop Administrative Assistant will provide overall assistance and support to the Beloeil facility.
- Invoice jobs, accounts receivable, accounts payable
- Ensure employee time is accurate and submit to payroll
- Answer and transfer incoming facility calls
- Greet, direct and coordinate IPS site requirements with customers, contractors and third party vendors
- Manage Conference Room schedule with internal and external parties utilizing multiple calendars
- Coordinate onsite and offsite business meetings and special events (may include: hotel/conference room reservations, lodging, transportation, sending out meeting requests, creating agendas, ordering food for meals and breaks)
- Be responsible for ordering supplies and timely processing of purchasing card transactions and expense reports in accordance with established policy guideline
- Provide administrative support by generating documents, presentations and spreadsheets as necessary
- Maintain operational review folders, organization charts, distribution lists and employee directories
- Update and publish various plant metrics, i.e. dashboards
- Collaborates with the accounting department team, at month-end, quarter-end and year-end. (Various analyses, reports)
- Is responsible for issuing bills of lading to customers and other shipping & Customs Documents
- Maintains and/or operates various databases and internal computer systems
- Collaborates closely with the coordinators of HSE, quality and operation
- Is Responsible of factory inventory management
- Collaborate with human resources, write letters & Memos
- Assist the director
- Perform special assignments and other duties as necessary

**Qualifications and Competencies**:

- Degree from an accredited college or university (or High School Diploma / GED) with a minimum of 5 years of work experience)
- Minimum of 5 years of experience working in office environment
- Fluent in French & English languages (spoken & written)
- Knowledge of all basic office equipment required
- Strong organization and efficiency skills
- Clear, concise and articulate communication skills - verbal, written and listening
- Team player - able to take on adhoc assigned tasks
- Ability to use discretion with sensitive information
- Ability to interact effectively with all levels of employees as well as external clients
- Excellent interpersonal, teamwork and customer service skills
- Strong multi-tasking skills and able to handle competing priorities under tight deadlines with attention to detail.

IPS is committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, or veteran status.
- Any offer of employment is contingent upon the successful completion of a background investigation and drug screen._
- #LI-MA1_