Manager of Administration
3 weeks ago
Staff - Non Union
Job Category
M&P - AAPS
Job Profile
AAPS Salaried - Administration, Level B
Job Title
Manager of Administration
Department
Faculty | Department of Linguistics
Compensation Range
$5,906.25 - $8,508.42 CAD Monthly
The Compensation Range is the span between the minimum and maximum base salary for a position. The midpoint of the range is approximately halfway between the minimum and the maximum and represents an employee that possesses full job knowledge, qualifications and experience for the position. In the normal course, employees will be hired, transferred or promoted between the minimum and midpoint of the salary range for a job.
Posting End Date
July 4, 2023
Note: Applications will be accepted until 11:59 PM on the day prior to the Posting End Date above.
Job End Date
At UBC, we believe that attracting and sustaining a diverse workforce is key to the successful pursuit of excellence in research, innovation, and learning for all faculty, staff and students. Our commitment to employment equity helps achieve inclusion and fairness, brings rich diversity to UBC as a workplace, and creates the necessary conditions for a rewarding career.
Job Description Summary
The Administrator is responsible for the effective management of all administration functions of the Department of Linguistics in the Faculty of Arts and the joint Master of Data Science (Computational Linguistics) program between the Faculty of Arts and the Faculty of Science. The Administrator’s responsibilities include strategic planning and direction, developing, implementing and co-ordinating all academic and non-academic activities with principal involvement in administrative, financial, human resources, information technology and spatial matters. The Administrator provides operational leadership in developing and implementing strategic plans and changes to enhance productivity and in streamlining business processes. The Administrator oversees the management of a $4.5 million + budget including GPOF, fee for service, specific purpose, endowment funds and research accounts. The Department operates out of three locations: Totem Field Studios which houses faculty and staff offices, as well as elicitation labs, meeting space, and a library; Stores Road where eleven research labs are located; and Buchanan Tower where faculty and advising offices are located.
Organizational Status
The Department of Linguistics currently has 20 tenure-track faculty members, plus additional lecturers, visiting faculty and sessional instructors, approximately 40 graduate students and approximately 300 undergraduate students. Approximately 3,000 students enroll annually in courses offered by the Department. The Department also offers a summer camp program for over 300 children. The position reports to the Department Head on all matters on a regular basis. The position has supervisory responsibility for all staff in the department. Support staff (CUPE 2950, 2278 and M&P) report to the incumbent. The incumbent interacts with faculty members, students, staff, general public and suppliers, the President’s Office, Dean’s and departmental offices of the Faculty of Arts, Faculty Relations, Human Resources and Finance.
Work Performed
Budget and Financial Management
- Develops and oversees policies and procedures related to financial management
- Develops, recommends and implements budgets to achieve goals and priorities established by the Department and the MDS-CL program
- Prepares budget submissions, forecasts, summaries and reports for internal and external agencies; recommends reallocations
- Manages the Linguistics Department budget of $4.5 million including GPOF, Fee for Service, and Specific Purpose,
- Monitors and authorizes financial transactions ensuring compliance with University and granting agency policy, budget and accounting constraints. This includes expenses and purchases, transfers, cash receipts and cost recoveries
- Assists faculty members with the administration and budgeting of research grants, including salary awards and foreign grants, paying and processing of the Compliance Fee for visiting faculty
- Prepares forecasts and submits reports/recommendations to the Head of Linguistics and the Director of the MDS-CL program on administration of research grants and contracts
- Directs and oversees reconciliation of monthly and annual statements, payroll and benefit statements; investigates and reports on anomalies and errors.
- Assesses requirements and establishes priorities for purchase or upgrade of departmental equipment and manages inventory
Human Resources Management
Faculty
- Oversees the faculty and research grant funded recruitment and appointment processes
- Assists the Head in the process of negotiating contracts and agreements
- Ensures faculty are properly resourced with respect to orientation, systems and course support
- Serves as a resource on immigration and employment policies and procedures and he
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