Project Coordinator

2 weeks ago


Dartmouth, Canada Cahill Full time

**Project Coordinator - Electrical Division**

**About Us**:
Based in Halifax since 1966, Atlantica, a member of the Cahill Group, is one of the largest mechanical and electrical contractors in the Maritimes. Equipped with leading-edge technologies, Atlantica’s highly skilled workforce executes a wide range of mechanical and electrical construction projects from design and fabrication to fire protection and maintenance services throughout a building’s life cycle to provide customized solutions to our clients.

**Why should you join Atlantica?**

At Atlantica, we value the contributions of our employees’ and offer unique programs to put our people first. By working with Atlantica, you’ll be eligible to receive the following:

- **Summer Hours**: take advantage of a little extra sunshine during the summer months.
- **Competitive Compensation**:we pay competitive salaries to ensure our employees are compensated fairly.
- **Health and Dental Benefits**: we offer a comprehensive co-pay benefits plan to ensure you have the support you need.
- **Pension Plans**:our employer-matched plan allows employees to secure their future.
- **Professional Development**: we take pride in offering our employees training and development programs that spark their interest and can advance their careers.

**Responsibilities**:
Reporting to the Operations Manager and working in an exciting and collaborative environment, you will:

- Assist Project Managers and Foreman, where applicable, in the day-to-day duties of project and service administration.
- Set up and maintain accurate work orders and job and contracts for projects
- Ensure change order logs are kept current and contracts are updated accordingly
- Enter and track budget adjustments for projects
- Prepare monthly billings and reports in coordination with Project Managers and Services
- Acquire required documentation for each project and provide to the Client (e.g. Bonds, Insurance Certificates, WCB Clearance Letters, NSCSA Letters of Good Standing)
- Communicate directly with Project Managers and Estimating Department regarding contract documentation
- Track Site Safety Documentation and maintain training log for field staff
- Maintain Electrical Inspection Reports for all customers, and ensure permits are closed upon project completion.
- Assist with incoming service calls and dispatching to proper discipline
- Assist with work order billings
- Issue purchase orders and ensure accurate costing.
- Review weekly timesheets for accuracy and distribute to appropriate Project Manager for approval.
- Verify new hire paperwork is completed and liaise with the Union for referrals, training, etc.
- Assist Project Managers and Designers with reporting needs
- General office and administration tasks.

**Who are we looking for?**

**Education and Experience**:

- Diploma in Business Administration preferred
- 3 Years’ of experience in office administration role
- Experience working with trades unions
- Experience in construction industry
- Experience using Jonas software preferred

**About you**:

- Proven ability to communicate ideas and information in a clear and concise manner to the appropriate audience.
- Effective writing skills in which produces professional quality material.
- Ability to work well under pressure and with tight deadlines.
- A positive solution-oriented approach.

**Job Details**:

- Permanent, full-time
- 37.5 hours per week
- Monday to Friday

Location Dartmouth, Nova Scotia


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