Lead Facility Administrator

2 weeks ago

Drayton Valley, Canada Secure Energy Full time

The Lead Administrator is a support to the Facility Manager and is highly experienced in all administrative duties at a facility. The Lead Administrator must be capable of fully running an office and troubleshooting any paperwork issues that arise with mínimal direct supervision from the Facility Manager. It is expected that the Lead Administrator will be responsible for the following duties whether completing themselves or partially delegating to the Facility Administrator. The job demands will vary depending on facility, customer and project requirements. Additional duties may be assigned from time to time.

At SECURE, we focus on opportunities for growth and improvement; for our employees, our customers, our partners, and the communities we operate in. We are an energetic team, driven by the needs of our customers, and care about making a meaningful contribution. We strive to attract, retain, and motivate employees by offering a compensation package that competitively recognizes employee contributions and performance.

**K**e**y Responsibilities**

The responsibilities of this role include, but are not limited to:

- Demonstrating ownership of group vision and culture
- Providing knowledgeable and courteous customer service to all clients and co-workers
- Maintaining professional office appearance and ensuring adequate inventory supplies
- Assisting with any template/document generation that may be required from Operations
- Assisting the marketers, as required
- Responsible for daily ticket entry and troubleshooting problem tickets
- Proper administration and maintenance of Accounts Payable, Accounts Receivable and Payroll
- Conducting general office administration
- Filing, scanning, handling incoming/outgoing mail, updating phone and contact lists
- Responsible for meeting all facility month end timelines and facility sign off
- Responsible for safety tracking
- Landfill approvals
- Working knowledge of weigh scale
- Daily landfill tracking
- Fulfilling any other administrative functions, as required

**Qualifications and Educational Requirements**:

- Administration or Accounting Certificate/Diploma would be considered an asset
- Minimum 3-5 years administrative/accounting experience with proven ability to manage, organize and execute professionally
- Intermediate Excel skills is an asset
- Previous experience supervising and training employees
- Able to creatively problem solve
- Good time management and organizational skills and ability to work effectively under pressure, meet demanding deadlines and multiple changing priorities
- Excellent team work and team building skills
- Reliable with strong work ethic
- Excellent communication, interpersonal and customer service skills

In addition to rewarding job opportunities, we offer an attractive employee package, including:

- Leading industry wages with competitive base salary, compensation programs
- Industry leading safety
- Comprehensive benefits package including:

- Employer paid benefits: health, dental & more
- Health Care Spending Account
- Employee Wellness Program
- Employee savings plans
- Career progression/internal mobility opportunities including off season rotational opportunities
- Community investment activities
- A competitive employee referral program

Stay connected to us:

- SECURE is an equal opportunity employer. Applicants are not assessed on the grounds of: race, age, disability, sexual discrimination, religion or belief.

**Qualifications**:
**Skills**:
**Required**

**Work Accurately and Efficiently**
- Advanced_

**Managing Multiple Priorities**
- Advanced_

**Microsoft Office**
- Intermediate_

**Attention to Detail**
- Advanced_

**Ability to Meet Timelines**
- Intermediate_

Behaviors
**Motivations
**Education

**Required**
- High School or better.

Experience

**Required**

**2 years**: Accounting/Administrative
- Licenses & Certifications

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