Administrative Assistant

**Administrative Assistant - Housing**

Zagimē Anishinabēk is a progressive First Nations, located around 22 KM Northeast of the Town of Grenfell in Saskatchewan.

**SUMMARY**:
The Administrative Assistant is responsible for all clerical aspects of the Housing program. This position is supervised by the Housing Manager with overall accountability to the Director of Lands and Infrastructure.

**DUTIES**:

- Maintain tenant files for housing units including CMHC and band units, and files relating to housing and public works relating to capital projects.
- Assist in the preparation of CMHC housing project packages for new construction.
- Assist in updating and maintaining a housing inventory database and the capital inventory asset system (CIAS) on an annual basis.
- Coordinate tenant informational meetings and workshops at least twice a year for Zagimē Anishinabēk First Nations, Shesheep, Little Bone and Minoahchak.
- Ensure that the expenditure of each individual unit and the department are properly coded and charged to the appropriate cost/budget.
- Assist in the preparation of all labor and service delivery contracts.
- Follow proper policy and procedures according to the CMHC program, Zagimē Anishinabēk First Nations Housing Policy, and other internal policies of the band.
- Prepare reports, proposals, correspondence, and other documentation as requested.
- Be familiar with the Federal On-Reserve Housing Policy, National Building Code of Canada, Safety Standards and Procedures, and the Federal Water Safety Regulations.
- Update and maintain the allocation housing list, new housing list, and the renovation list.
- Assist in the preparation of the Housing budget.
- Ensure that all Housing equipment, tools, supplies, and materials are itemized and engraved in an inventory program and, ensure that the asset list is updated with Finance.
- Schedule and preparation of meetings; including note taking.
- Other duties as required.

QUALIFICATIONS REQUIRED:

- Possess considerable knowledge of effective office procedures, techniques, and data processing.
- Grade Twelve or equivalent, and minimum one (1) year of technical training in the clerical field with one (1) year of practical experience.
- Professional, organized, reliable, and ensure confidentiality.
- Extensive knowledge of a First Nation Housing program.
- Excellent oral and written communication skills.
- Ability to work under pressure and possess excellent time management skills.
- Ability to take direction and work with minimum supervision.
- Valid Driver’s License and own a reliable vehicle would be an asset.
- Submit a pre-employment drug screening and criminal record check prior to commencement of employment.

**Submit to**: Zagimē Anishinabēk

Human Resources Department

Phone: (306) 697-2831 Fax: (306) 697-3565

**Salary**: $15.76-$28.13 per hour

Schedule:

- Monday to Friday

Ability to commute/relocate:

- Grenfell, SK: reliably commute or plan to relocate before starting work (required)

Work Location: In person

Application deadline: 2023-08-30