Executive Assistant, Legal
3 weeks ago
DEPARTMENT:
Administrative
- CLOSING DATE:
- February 9, 2024
Opportunity
Have you supported and managed Executives’ priorities to achieve desired results for clients and working teams? If this sounds like you, this could be your next career adventure
As the Executive Assistant, Chief Legal Officer you will play a key role by effectively managing conflicting priorities (low, medium and high) for the Chief Legal Officer towards achieving division objectives. You will proactively manage the CLO’s workflows, calendars, and complete other administrative tasks such as expenses, travel and payroll reports.
Responsibilities Include:
- Proactively manage calendar schedules and triage calendar access for the CLO.
- Support business leaders to set up and prepare materials to facilitate strategy sessions, projects and scheduled meetings.
- Manage domestic and international travel arrangements
- airfare, accommodations, ground transportation and communication; leveraging Concur, Corporate Traveler and other AIMCo systems.
- Process financial transactions that pertain to approved payroll, training and development as well as vacation expenses and claims in accordance with applicable policies
- Coordinate social events or team activities across the Legal divisions on holidays or on ad hoc basis.
- 4+ years of relevant office services and administrative experience is required, beneficial to have working knowledge within the financial and investment industry.
- University degree or diploma in Business or other relevant fields.
- Proficient use of Microsoft Office including Word, PowerPoint, Excel, Outlook, etc. is required; Knowledge of Microsoft Power BI will be an asset.
- Excellent communication skills - written and verbal with ability to present and deliver key messages to diverse audiences
- Demonstrates a strong commitment to AIMCo’s core values of excellence, transparency, humility, integrity, and collaboration, and inspires the same in others
One Year Success Measures:
Demonstrated an exceptional experience in office services and administration within the Legal Department and by identifying process improvements opportunity to further streamline business workflows.
Next Steps
We are excited to meet you. Please submit your resume or CV to be considered for this opportunity. Applications are being reviewed on a rolling basis and we will be in touch with any questions.
Just like our investments, our international team is stronger when we are diversified. At AIMCo, we draw upon the differences in who we are, where we come from, and the way we think to foster sophisticated solutions for Albertans. Doing business the right way means building an equitable organization inclusive of all races, genders, ages, abilities, religions, neurodiversity, identities, and lived experiences. Simply put, when you can show up as your authentic self every day, you and your team can truly thrive — all in service of our clients and their beneficiaries.
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