Office Administrator

3 weeks ago


Etobicoke, Canada Superior Air Systems Ltd. Full time

**Office Administrator**

**Location**: North Etobicoke, Ontario (Highway 27 & 407 area)

**Job Type**: Part-time or Full-time (In-Office Only)
**Salary**: $20 - $25.00 per hour
**Expected Hours**: 22 - 28 per week
**Schedule**: Monday to Friday, Day Shift (Flexible Schedule)

**About Us**

We are an established heating and air conditioning company based in North Etobicoke, providing top-quality HVAC services to commercial and industrial clients. We are seeking an **experienced Office Administrator** to join our team and help keep our operations running smoothly.

**Responsibilities**
- **Purchasing & Quotes**: Assist with procurement and preparing quotes/tender documents.
- **Invoicing & Payroll Assistance**: Support financial processes as needed.
- **Data Management**: Maintain spreadsheets and records with accuracy.
- **Office Maintenance**: Keep the office organized and tidy.
- **Health & Safety Compliance**: Maintain and manage health and safety documents.
- **General Office Duties**: Assist with other office-related tasks as required.

**Qualifications & Skills**
- Must be a **Canadian citizen** or **legally eligible to work in Canada**:

- Strong knowledge of office procedures and best practice
- Excellent communication skills (verbal and written)
- Fluent in English (spoken and written)
- High level of accuracy, efficiency, and attention to detail
- Proficiency in Microsoft Word & Excel
- Ability to multitask and work independently in a fast-paced environment
- Reliable attendance and a positive attitude

**Preferred Experience**

✔ Working knowledge of **Sage 50 Accounting** (an asset)

✔ Experience in the **construction or HVAC industry** (an asset)
✔ Familiarity with **Service Box software or other dispatching software** (an asset)

If you are an organized and detail-oriented professional looking for a dynamic role in a friendly office environment, we’d love to hear from you

**How to Apply**:
Please submit your resume and a brief cover letter outlining your relevant experience.

**Job Type**: Part-time

Pay: $20.00-$25.00 per hour

Expected hours: 22 - 28 per week

**Benefits**:

- Flexible schedule
- On-site parking

Schedule:

- Day shift
- Monday to Friday

Application question(s):

- Do you have experience working in an office administration role? If so, how many years?
- Are you legally eligible to work in Canada? (Yes/No)
- Have you worked in the HVAC, construction, or a similar trade industry before? (Yes/No) If yes, please describe your experience.
- What office software programs are you proficient in? (e.g., Microsoft Word, Excel, Sage 50, Service Box, other dispatching software)
- Have you used Sage 50 Accounting before? If yes, please describe your experience with it.
- Have you handled payroll processing before? If yes, please describe your experience.
- Have you worked with accounts payable (A/P) and accounts receivable (A/R)? If yes, please describe your role in these tasks.

**Education**:

- Secondary School (preferred)

Work Location: In person



  • Etobicoke, Canada Medical Doctors Office Full time

    Our client is seeking a detail oriented, self-motivated and a highly resourceful individual for a full-time position as an Office Administrator/Manager for a multi-disciplinary medical clinic that hosts Physicians & Allied Health Providers. The new role being carved out is not only a great position, but also hosts a variety of ways to grow. As the Office...


  • Etobicoke, Canada WORLD CHOICE AUTO PARTS LTD. Full time

    **Business Equipment and Computer Applications**: - MS Windows - MS Office **Additional Skills**: - Delegate work to office support staff **Specific Skills**: - Carry out administrative activities of establishment - Administer policies and procedures related to the release of records in processing requests under government access to information and...

  • Office Administrator

    2 weeks ago


    Etobicoke, Canada BLACKBIRD SECURITY INC. Full time

    Blackbird Security Inc. is currently hiring an **Office Administrator **to join our **Etobicoke, ON **headquarters team. Blackbird Security Inc. is a leading security services provider founded in 2015, headquartered in Vancouver, BC. Committed to offering the professionalism of a large corporation while maintaining the flexibility and personal care of a...

  • Office Administrator

    2 weeks ago


    Etobicoke, Canada Stock Transportation Full time

    **Office Administrator** **Office Administrator Job Description** **Responsibilities**: - Effectively facilitating and managing the flow of information within the CSC - Entering data from time sheets on a daily basis - Performing daily audits and entering corrections - Completing Accounts Receivable, Accounts Payable and Payroll Tasks - Generating reports...


  • Etobicoke, Canada Wings Freightway Inc. Full time

    Education: College/CEGEP - Experience: 7 months to less than 1 year **Tasks**: - Review, evaluate and implement new administrative procedures - Delegate work to office support staff - Establish work priorities and ensure procedures are followed and deadlines are met - Carry out administrative activities of establishment - Administer policies and procedures...


  • Etobicoke, Canada Gcat Group Inc Full time

    **Business Equipment and Computer Applications**: - MS Excel - MS PowerPoint - MS Word - Electronic scheduler - Electronic mail - MS Office - MS Outlook **Additional Skills**: - Delegate work to office support staff **Specific Skills**: - Carry out administrative activities of establishment - Administer policies and procedures related to the release of...


  • Etobicoke, Canada KONI AMERI TECH SERVICES CANADA INC. Full time

    Education: Secondary (high) school graduation certificate - Experience: 1 year to less than 2 years - or equivalent experience **Tasks**: - Review, evaluate and implement new administrative procedures - Delegate work to office support staff - Establish work priorities and ensure procedures are followed and deadlines are met - Carry out administrative...


  • Etobicoke, Canada SMOKE ARSENAL INC. Full time

    Education: Secondary (high) school graduation certificate - Experience: 1 year to less than 2 years **Work setting**: - Private sector - Urban area **Tasks**: - Review, evaluate and implement new administrative procedures - Delegate work to office support staff - Establish work priorities and ensure procedures are followed and deadlines are met - Carry out...


  • Etobicoke, Canada Mandala Business Solutions Inc. Full time

    or equivalent experience **Tasks**: - Review, evaluate and implement new administrative procedures - Delegate work to office support staff - Establish work priorities and ensure procedures are followed and deadlines are met - Carry out administrative activities of establishment - Administer policies and procedures related to the release of records in...


  • Etobicoke, Canada DTS ADVANCE LOGISTICS INC. Full time

    Education: Secondary (high) school graduation certificate - Experience: 1 year to less than 2 years - **Tasks**: - Implement new administrative procedures - Review and evaluate new administrative procedures - Delegate work to office support staff - Establish work priorities and ensure procedures are followed and deadlines are met - Carry out administrative...


  • Etobicoke, Canada KALGI AUTO SERVICES LTD Full time

    Education: College/CEGEP - Experience: 7 months to less than 1 year **Tasks**: - Review, evaluate and implement new administrative procedures - Delegate work to office support staff - Establish work priorities and ensure procedures are followed and deadlines are met - Carry out administrative activities of establishment - Co-ordinate and plan for office...


  • Etobicoke, Canada DMD BUILDING SYSTEMS CORPORATION Full time

    Education: College, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 years - Experience: 7 months to less than 1 year **Tasks**: - Review, evaluate and implement new administrative procedures - Delegate work to office support staff - Establish work priorities and ensure procedures are followed and deadlines are met - Carry...


  • Etobicoke, Canada Classic Towing & Storage Full time

    **Position**:Administrative Officer **Location**:Etobicoke, ON **Reporting to: Owner/Operations Manager** Classic Towing & Storage is a family run business looking for a well versed computer person that is able to keep precise documentation and administration of documents **Position Summary**:The Administrative Officer will be responsible for the...


  • Etobicoke, Canada Etobicoke Yacht Club Full time

    **About us** We are professional and agile. Our work environment includes: - Modern office setting - Food provided The Administrative Assistant will be responsible for supporting the smooth and efficient running of the Etobicoke Yacht Club (EYC) with a focus on administrative and operational excellence. Reporting to the Club Manager, this person will...


  • Etobicoke, Canada New Image Unisex Salon Full time

    **Business Equipment and Computer Applications**: - MS Excel - MS Windows - MS Word - Electronic mail - MS Office **Work Setting**: - Private sector **Specific Skills**: - Carry out administrative activities of establishment - Oversee and co-ordinate office administrative procedures - Review, evaluate and implement new administrative procedures -...

  • Administration Officer

    12 hours ago


    Etobicoke, Canada New Image Unisex Salon Full time

    **Work setting**: - Private sector **Tasks**: - Review, evaluate and implement new administrative procedures - Establish work priorities and ensure procedures are followed and deadlines are met - Carry out administrative activities of establishment - Co-ordinate and plan for office services such as accommodation, relocation, equipment, supplies, forms,...

  • Office Administrator

    2 weeks ago


    Etobicoke, Canada CIK Capital Full time

    **Office Administrator** **Responsibilities** - Manage and maintain all office supplies, equipment, and supplies - Maintain office cleanliness by keeping work areas organized and sanitized - Create and update records ensuring accuracy and validity of information - Maintain communication with customers, vendors, fellow employees etc. - Oversee daily...


  • Etobicoke, Canada Purus Building Maintenance Full time

    **Specific Skills**: - Carry out administrative activities of establishment - Administer policies and procedures related to the release of records in processing requests under government access to information and privacy legislation - Oversee and co-ordinate office administrative procedures - Review, evaluate and implement new administrative procedures -...


  • Etobicoke, Canada Solutions Expert Inc. Full time

    Education: College, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 years - Experience: 7 months to less than 1 year **Tasks**: - Review, evaluate and implement new administrative procedures - Delegate work to office support staff - Establish work priorities and ensure procedures are followed and deadlines are met - Carry...


  • Etobicoke, Canada Solutions Expert Inc. Full time

    Education: College, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 years - Experience: 7 months to less than 1 year **Tasks**: - Review and evaluate new administrative procedures - Delegate work to office support staff - Establish work priorities and ensure procedures are followed and deadlines are met - Carry out...