Project Controls Administrator

3 weeks ago

Regina, Canada Brock Canada Industrial Ltd Full time

**PROJECT CONTROLS ADMINISTRATOR***:
**ABOUT BROCK**:
The Brock Group is a leading provider of industrial specialty services to clients around the world, with headquarters in Houston, TX, and operating units in Canada, the United States, and Latin America. With the Canadian head office in Nisku, the company supports routine maintenance, turnarounds, and industrial capital projects by providing services including scaffolding and work access, insulation, fireproofing, and asbestos abatement, for general maintenance, construction, turnarounds, and shutdowns to western Canadian producers.

**SUMMARY**:
A Project Controls Administrator is responsible for daily time entry, LEMs, and billing as well as general administrative support to their project team. The position reports to the site supervisor and the Project Controls Team Lead.

**ESSENTIAL FUNCTIONS**:

- SAP time entry for weekly payroll in a union environment.
- Daily force reports for the client.
- Producing daily LEMs for customer approval.
- Onboarding and new hire documentation.
- Other administrative/office duties as required.

**MINIMUM REQUIREMENTS**:

- Minimum 2 - 5 years of experience in an administrative role, preferably with project coordination and management in the construction industry.
- Effective communication and interpersonal skills with a strong customer focus.
- Excellent organizational skills and multi-tasking capabilities; ability to thrive in a fast-paced environment.
- Demonstrated skill and experience with invoicing, particularly for major projects.
- Excellent Microsoft Excel skills.
- Experience/training in SAP would be ideal.
- Ability to work independently, focus oriented, and self-motivated.
- Strong ability to handle a fast-paced work environment.
- Ability to work in a team environment as required.
- Excellent organization and time management skills.
- Attention to detail and accuracy.
- Basic accounting knowledge would be essential.

**OTHER FUNCTIONS/SUCCESS FACTORS**:

- **Administration and Management**: - Knowledge of business and management principles involved in strategic planning, resource allocation, human resources modeling, leadership technique, production methods, and coordination of people and resources.
- **Personnel and Human Resources**: - Knowledge of principles and procedures for personnel recruitment, selection, training, compensation and benefits, labor relations and negotiation, and personnel information systems.
- **Public Safety and Security**: - Knowledge of relevant equipment, policies, procedures, and strategies to promote effective local, state, or national security operations for the protection of people, data, property, and institutions.
- **Coordination**: - Adjusting actions in relation to others' actions.
- **Management of Personnel Resources**: - Motivating, developing, and directing people as they work, identifying the best people for the job.
- **Judgment and Decision Making**: - Considering the relative costs and benefits of potential actions to choose the most appropriate one.
- **Critical Thinking**: - Using logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions or approaches to problems.
- **Time Management**: - Managing one's own time and the time of others.
- **Mathematics**: - Using mathematics to solve problems.
- **Active Learning**: - Understanding the implications of new information for both current and future problem-solving and decision-making.
- **Monitoring**: - Monitoring/Assessing performance of yourself, other individuals, or organizations to make improvements or take corrective action.
- **Reading Comprehension**: - Understanding written sentences and paragraphs in work related documents.
- **Oral Expression**: - The ability to communicate information and ideas in speaking so others will understand.
- **Oral Comprehension**: - The ability to listen to and understand information and ideas presented through spoken words and sentences.
- **Written Comprehension**: - The ability to read and understand information and ideas presented in writing.
- **Problem Sensitivity**: - The ability to tell when something is wrong or is likely to go wrong. It does not involve solving the problem, only recognizing there is a problem.
- **Written Expression**: - The ability to communicate information and ideas in writing so others will understand.
- **Speech Clarity**: - The ability to speak clearly so others can understand you.

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