Secretary, Pharmacy Services

3 weeks ago

North Vancouver, Canada Fraser Health Full time

Why Fraser Health?:
Fraser Health is responsible for the delivery of hospital and community-based health services from Burnaby to Fraser Canyon on the traditional, ancestral and unceded territories of the Coast Salish and Nlaka’pamux Nations, and is home to six Métis Chartered Communities.

Our team of nearly 45,000 staff, medical staff and volunteers is dedicated to serving our patients, families and communities to deliver on our vision: Better health, best in health care. Learn more.

**Come work with us**

Fraser Health is proudly recognized as a BC Top Employer. Joining our team offers you opportunities to work in a rapidly growing organization with health professionals who are excellent in their respective fields, career growth and advancement, a competitive compensation package (including four weeks of vacation to start, comprehensive health benefits, and pension plan), and the rewarding opportunity to make a difference every single day in health care.

**Position Highlights**:
We currently have an exciting
**Part**
**-Time**
***opportunity for a
**Secretary**
***to join our Pharmacy Services team at
**Lions Gate Hospital**
***located in
**North Vancouver**
**,**
**BC**
**.**

Effective October 26, 2021 all staff for all positions across health care in British Columbia are required to be fully vaccinated against COVID-19 (have received a full series of a World Health Organization “WHO” approved vaccine against infection by SARS-COV-2, or a combination of approved WHO vaccines). Please note this applies to all postings, and there are no exceptions.

Fraser Health values diversity in the work force and strives to maintain an environment of Respect, Caring and Trust. Fraser Health’s hiring practices aspire to ensure all individuals are treated in an inclusive, equitable, and culturally safe manner.

**Connect with us**

Connect with us on our Careers social channels where you’ll learn about exciting opportunities, get career tips from our recruiters, and meet some of your future team members You can also visit us on Indeed and Glassdoor.

Instagram | Facebook | LinkedIn | Twitter | TikTok

Detailed Overview: Performs administrative and secretarial duties, coordinates the workflow of the assigned area by establishing work schedules and organizing operating procedures and provides clerical support for the assigned department. Responsibilities:

- Screens and prioritizes incoming materials for the attention of department staff; responds to routine inquiries and material by composing and/or drafting correspondence or referring to the appropriate area.
- Coordinates the workflow of the assigned area by monitoring and maintaining office equipment and by organizing operating procedures for secretarial, filing, storage, retention and related support systems; establishes work schedules and ensures completion of work; develops new work methods and/or procedures, identifies problems and recommends solutions to the Coordinator or designate regarding office support systems.
- Attends and participates in meetings by recording proceedings, preparing minutes, reports and agendas and providing secretarial support; takes follow up action as result of meetings; maintains department manuals including applicable policy and procedures manuals.
- Maintains appointment calendars for team members by determining and prioritizing urgency of requests, scheduling appointments and arranging meetings, altering schedules where necessary, notifying participants and booking rooms/equipment, as needed; makes travel arrangements as required.
- Answers the telephone, greets and/or redirects visitors to the appropriate area, responds to queries, takes/relays messages and/or redirects callers to appropriate area, as required.
- Maintains timekeeping records for staff by receiving daily timesheets, coding and entering information into the payroll system an checking entries for accuracy; liaises with Payroll on resolving issues such as changes to timekeeping procedures and employee inquiries.
- Maintains on-call lists and schedules by entering data into a spreadsheet and making changes as requested; prints and distributes updated list to teams members, as required.
- Monitors department office supplies and equipment; completes purchase requisitions for authorization as required; operates office equipment and carries out minor maintenance such as loading paper and removing paper jams; refers maintenance issues to the appropriate personnel, as needed.
- Sets up and maintains filing and distribution systems for a variety of records and files by indexing binders/logs, creating and labelling files and filing materials; compiles monthly workload statistics by gathering information, inputting data, performing simple calculations and preparing summary reports.
- Receives and processes requests such as vacation, leaves of absences, terminations, reimbursements for travel and/or related expenses by preparing documentation and forwarding

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